Site Secretary – Al Ain

About Gulf Contractors Company LLC

Founded in 1988, Gulf Contractors Company LLC (GCC) is renowned for its innovation and high standards in engineering, delivering projects across various sectors including infrastructure, defense, industrial, commercial, leisure, and residential developments. Headquartered in Abu Dhabi, the company has a strong presence throughout the MENA region and is recognized for its dependable and quality-driven project execution. GCC has played a significant role in progressing the UAE's infrastructure, evolving from modest projects to an annual turnover exceeding AED 1 billion, and is regarded as one of the region’s leading contractors.

Role Overview

We are looking for a detail-oriented and proactive Site Secretary to support our project team in Al Ain by handling administrative duties and facilitating smooth site operations. The candidate will be responsible for managing project documents, coordinating communications, scheduling meetings, and performing general administrative functions to ensure the project team's efficient workflow.

Key Duties

• Prepare and manage project correspondence, reports, and official documentation accurately.
• Oversee document control systems, maintain filing protocols, and ensure proper record keeping.
• Schedule and coordinate meetings, maintain minutes, and manage appointments.
• Monitor project submittals and approval processes, ensuring documentation is tracked and updated.
• Handle all incoming and outgoing correspondence and distribute relevant materials promptly.
• Provide administrative assistance to the project team as required.
• Liaise with internal departments, subcontractors, and consultants effectively.
• Maintain confidentiality and ensure all records are accurately maintained at all times.

Qualifications and Experience

• Diploma or Bachelor's Degree in Business Administration, Office Management, or a related discipline.
• At least 5 years of experience as a Site Secretary or Administrative Assistant within the construction sector.

Essential Skills

• Proficient use of Microsoft Office suite including Word, Excel, Outlook, and PowerPoint.
• Effective communication and excellent organizational abilities.
• Strong skills in document management and administrative processes.
• Capability to manage multiple tasks simultaneously, prioritize duties, and maintain meticulous attention to detail.

Additional Information

• Work location: Al Ain, UAE.
• Eligibility: Only candidates currently residing in the UAE with relevant experience will be considered.