Receptionist, Administration

Role overview

This position sits within the office administration function and is focused on keeping day-to-day operations running smoothly. The receptionist will handle front desk activities, provide clerical and coordination support, and assist across different product lines and office needs as required. The role works closely with the Office Manager and the Administration team.

Key responsibilities

• Run the front desk efficiently by answering calls, welcoming guests, and handling reception duties in a polished and professional way.
• Manage visitor registration and arrange meeting room usage, including VO rooms, to make the best use of available space.
• Support internal and external meetings, as well as corporate events, by organizing refreshments, presentation tools, and related materials.
• Maintain the secure access card stock and ensure all handling follows security requirements.
• Arrange domestic and international courier dispatches while keeping within deadlines and budget expectations.
• Carry out clerical work such as photocopying, faxing, binding, filing, and document handling.
• Help with workplace safety activities and contribute to ISO 14001:2015 environmental compliance efforts.
• Step in to cover other duties such as Tea Lady, Facilitator, and Office Administrator when team members are absent.
• Track office and pantry inventory and ensure supplies are replenished on time.
• Coordinate travel plans and hotel arrangements for clients and overseas colleagues.
• Take on additional tasks and special projects assigned by the Office Manager.

Requirements

• A bachelor’s degree in any field is preferred.
• At least 2 to 3 years of relevant experience in a similar administrative coordination role.
• Strong spoken and written English communication skills.
• Well-developed organizational ability.
• Comfortable using Microsoft Office tools, including PowerPoint, Excel, and Word.
• Professional demeanor.
• Ability to work well as part of a team.

Work environment

This is a full-time, on-site role based in Singapore, Singapore.