Purchase Executive

Job Overview

We are seeking a meticulous and well-organized Purchase Order Management Executive responsible for managing the entire purchase order lifecycle. This role involves liaison with suppliers, internal departments, and logistics to ensure efficient procurement, proper documentation, and timely execution of orders.

Responsibilities

• Accurately generate, process, and oversee purchase orders within specified timelines.
• Communicate with vendors to verify order details including pricing, quantities, and delivery schedules.
• Monitor outstanding purchase orders to guarantee prompt material dispatch.
• Maintain comprehensive records of purchase orders, invoices, and related documents.
• Match purchase orders with supplier invoices and delivery notes for reconciliation.
• Collaborate with warehouse, accounting, and logistics teams to facilitate smooth receipt of goods.
• Track the progress of orders and address any discrepancies concerning pricing, quantity, or delivery.
• Prepare reports on procurement activities and pending orders for management review.
• Manage and update vendor databases and participate in vendor onboarding activities.
• Ensure all procurement processes comply with the company’s policies and documentation standards.

Requirements

• Bachelor's degree in Commerce, Business Administration, or a related discipline.
• 1 to 3 years of experience in purchase, procurement, or purchase order management roles.
• Familiarity with manufacturing, e-commerce, automotive, or distribution sectors is advantageous.
• Proficient in Microsoft Excel including VLOOKUP, pivot tables, and basic formulas.
• Experience with Tally, ERP systems, or procurement software is a plus.
• Strong organizational skills with the ability to handle multiple orders simultaneously.
• Excellent communication, negotiation skills, and keen attention to detail.

Additional Information

• Position is based in Okhla, New Delhi.
• Salary ranges from ₹15,000 to ₹17,000 per month, depending on experience.
• Immediate joiners are preferred.
• Candidates should be proactive, capable of working independently, and comfortable coordinating with multiple vendors and internal teams.