Personal Assistant to the Managing Director

Overview

Vintage Human Capital Services Limited is recruiting on behalf of a client specializing in dairy farming and agribusiness based in Lusaka, Zambia. The position involves providing confidential and high-level administrative support directly to the Managing Director (MD) within a dynamic farming environment.

Key Responsibilities

• Managing the Managing Director's calendar, travel arrangements, and correspondence efficiently.
• Organizing meetings, preparing agendas, and recording minutes accurately.
• Coordinating communications and engagements with farm management, veterinary teams, milk purchasers, suppliers, and relevant industry organizations.
• Maintaining confidential records and sensitive information with discretion.
• Assisting with fundamental bookkeeping tasks such as managing petty cash, handling invoices, and submitting statutory contributions to NAPSA, NHIMA, and ZRA.
• Supporting human resources administrative activities.

Required Qualifications and Experience

• Secondary education certificate (Grade 12) plus a Diploma in Secretarial Studies, Business, Office Administration, or an equivalent qualification; a relevant university degree is advantageous.
• Three to five years of documented experience as a Personal Assistant, Executive Assistant, or Senior Secretary supporting senior management. Applications lacking this experience will not be considered.
• Proficiency in MS Office suite, including rapid and precise typing skills, minute-taking, and effective diary and travel management.
• Fluency in written and spoken English, combined with a trustworthy nature, strong organizational skills, and the ability to remain composed under pressure.

Additional Advantages

• Basic knowledge of bookkeeping or accounting, and human resources administration.
• Valid driver's license.
• Experience within a dairy farming, agribusiness, or estate management context.

Compensation

The role offers a competitive remuneration package that corresponds with the candidate's qualifications and experience.

Application Instructions

Interested candidates should submit a single PDF document containing a cover letter, a detailed CV with three verifiable references, and certified academic and professional credentials. The application email should clearly state the position title "Personal Assistant to the Managing Director" in the subject line along with salary expectations. Applications without salary details or insufficient qualifications will be disregarded. The deadline for submission is Sunday, 16 August 2026, at 17:00.

Additional Information

Only candidates shortlisted for further consideration will be contacted. The client is committed to equal opportunity employment. Candidates are advised that there are no fees at any recruitment stage charged by Vintage Human Capital Services Limited.