Personal Assistant to Director

Job Overview

Rupa And Company Limited is seeking a seasoned Personal Assistant to the Director who will be pivotal in managing administrative responsibilities and ensuring efficient coordination across internal and external stakeholders.

Responsibilities

• Oversee the Director's calendar by scheduling meetings and managing travel logistics while handling confidential communications.
• Serve as the primary communication link between the Director, various internal teams, clients, and external vendors to maintain smooth interactions.
• Arrange and facilitate meetings including agenda preparation, minute-taking, and monitoring of follow-up actions.
• Assist in leadership meetings by documenting discussions and communicating decisions effectively.
• Keep organized documentation and maintain records meticulously.
• Provide succinct insights and summaries to support the Director in decision-making and prioritization.
• Conduct data analyses, generate Management Information System (MIS) reports, and create comprehensive presentations for review by leadership.

Required Skills and Qualifications

• Possession of a Bachelor's degree in any discipline.
• Extensive experience of 10 to 15 years in roles such as Executive Assistant, Personal Assistant, or similar positions assisting senior leaders.
• Proficient in advanced Excel functionalities including pivot tables, v-lookups, and formulae.
• Exceptional communication and analytical abilities.
• Outstanding written and verbal communication skills paired with excellent time management and proactive anticipation of the Director’s needs.

Additional Information

Interested candidates are encouraged to apply promptly through the company's official email contacts.