Operations Administrator

Role overview

We are seeking a highly organised Operations Administrator to support the office team in Waterford. The position focuses on maintaining accurate customer and school records, handling meal order administration, and preparing the operational information needed by the kitchen so meals are delivered correctly each day.

This role suits someone who enjoys structured office work, has strong attention to detail, uses Excel confidently, and can consistently meet deadlines while working accurately.

Key responsibilities

• Keep records current and accurate for schools, customers, and student accounts.
• Amend class lists, school calendars, and customer details whenever changes occur.
• Enter and process school meal orders accurately and within the agreed timelines.
• Compile production reports, labels, and dispatch documents for kitchen operations.
• Review orders for mistakes, missing details, or unusual trends before they move into production.
• Communicate with schools and parents to resolve account and order-related questions.
• Coordinate closely with the kitchen team to ensure production data remains correct and up to date.
• Assist with stock administration, purchasing records, and inventory tracking.
• Support stock checks and maintain reliable inventory information.
• Contribute to the improvement of ordering and inventory systems as the business expands.
• Prepare reports and maintain accurate spreadsheets in Excel.
• Help improve processes by finding ways to reduce errors and simplify workflows.
• Manage daily and weekly deadlines while preserving a high standard of accuracy.
• Perform general office administration tasks as needed.

Candidate profile

The preferred candidate will have prior experience in an administration or secretarial position and will be comfortable working with data and repetitive tasks without losing focus. Strong Excel skills and a willingness to learn new software are important for success in this role.

You should be highly organised, able to prioritise work around deadlines, and confident communicating professionally with customers and colleagues. The role also requires someone who is dependable, curious when something seems incorrect, and able to work both independently and as part of a small team.

Requirements

• Previous experience in an administration or secretarial role.
• Strong attention to detail and an interest in working with data.
• Confidence using Microsoft Excel and comfort learning new systems.
• Good organisation and the ability to prioritise work around deadlines.
• Ability to handle repetitive tasks while remaining accurate and focused.
• Curiosity and a willingness to investigate inconsistencies.
• Professional communication skills for dealing with customers and colleagues.
• Ability to work independently and contribute effectively to a small team.
• Commitment to keeping information accurate and well organised.
• Dependable, reliable, and focused on completing work properly.

Additional information

This is a full-time, onsite role based in the Waterford Metropolitan Area. No salary, vacancy count, start date, or application deadline was provided in the source.