Office Manager / Team Assistant

Company Overview

Colliers is a real estate consultancy with offices in multiple German cities including Berlin, Dresden, Düsseldorf, Frankfurt, Hamburg, Cologne, Leipzig, Munich, Nuremberg, and Stuttgart. Their services cover consultancy for the purchase, sale, and rental of commercial properties such as offices, retail spaces, hotels, industry & logistics. Additionally, they handle transactions involving residential and mixed-use buildings as well as land and forest properties. The Occupier Services division offers strategic real estate consultancy to businesses, complemented by services like property valuation and financial advice. Globally, Colliers International Group Inc. operates through approximately 24,000 experts across 70 countries.

Job Description

The role involves managing all office-related activities for the branch, including overseeing the company vehicle fleet, managing mobile and landline communication services, and performing various administrative and organizational assistant tasks. The position supports marketing efforts both online and offline and handles expense and travel cost accounting for real estate agents as well as processing incoming invoices.

Key Responsibilities

• Organize and coordinate daily office operations for the branch location.
• Manage the corporate vehicle fleet, including maintenance and damage claims processing.
• Handle issues related to fixed-line and mobile telecommunications.
• Perform diverse administrative and organizational assistance duties.
• Provide support for marketing activities both online and offline.
• Process expense claims and travel reimbursements for agents.
• Review and forward incoming invoices appropriately.

Candidate Profile

• Successfully completed commercial training or an equivalent qualification.
• Experience in office management or an assistant role is desirable.
• Maintain, create, and update property data in Salesforce ensuring a complete and high-quality database.
• Exhibit a customer- and service-oriented approach.
• Possess a friendly, reliable personality with a quick comprehension ability and strong organizational skills.
• Work in a structured, proactive, independent, and conscientious manner.
• Fluent in German and possess good command of English.
• Proficient in Microsoft Office applications.

Additional Information

• Secure employment with a leading international real estate consultancy in Germany.
• Receive 30 days of annual leave.
• Subsidy for Wellpass Fitness Card with other attractive employee benefits.
• Company pension schemes available.
• Family services such as emergency childcare.
• Dynamic and professional workplace with excellent career opportunities.
• Comprehensive and varied internal training programs.

Applications should include the earliest possible start date and salary expectations. For further details, contact the Talent Acquisition Manager for Germany, Ken Kniss, by email or phone.