Office Administrator

About Seaborne Shipbrokers S.A.

Seaborne Shipbrokers S.A. is a premier provider of specialized Shipbroking services, focusing on Sale & Purchase, Newbuildings Contracting, Chartering, Financial Advisory, Research, and Valuation services directed towards Shipowners, Private and Public Equity investors, and Credit Institutions.

Role Overview

We are currently looking for an Office Administrator based in our Dubai office to deliver high-quality administrative assistance and play a vital role in maintaining efficient day-to-day operations. This position demands excellent organizational capabilities, a keen eye for detail, and the utmost discretion in handling confidential matters.

Key Responsibilities

• Deliver thorough administrative and office assistance to guarantee seamless daily functions
• Organize and manage team calendars, coordinating meetings, appointments, and travel plans
• Interact with suppliers, clients, and other external contacts to resolve routine concerns effectively
• Take initiative to follow up on pending issues to ensure timely completion
• Prepare and systematize documentation accurately for ease of access
• Act as the initial point of contact by screening and directing incoming calls, emails, and other inquiries
• Arrange and oversee events, conferences, and meetings ensuring all necessary logistics are arranged
• Maintain confidentiality and handle all sensitive information with professionalism
• Manage expense reports, invoices, and budgeting tasks related to the executive office
• Perform additional administrative duties or special projects as needed

Qualifications & Requirements

• 3 to 5 years of relevant experience in an office administration role
• Outstanding organizational and time management abilities
• Strong command of Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook
• Ability to juggle multiple priorities efficiently in a dynamic environment
• Excellent English language skills, both written and verbal

Benefits

• Chance for professional advancement and skill enhancement
• Supportive and cooperative workplace culture
• Access to modern office infrastructure and technology