Marketing / Proposal Coordinator

About H&H

H&H is a well-established infrastructure engineering firm known for delivering practical and forward-looking solutions that help communities grow and function better. With 139+ years of experience, more than 600 team members, and 32 offices across the country, the company blends strong technical depth with the flexibility of a privately held business. Its work spans the full project journey, from planning and design through construction, and the organization continues to expand its reach, strengthen its expertise, and invest in long-term growth.

Role overview

This is a varied marketing and proposal coordination role for someone who enjoys working in a fast-moving environment and wants exposure to many parts of the marketing function. The position is available across multiple H&H office locations.

Key responsibilities

The coordinator will manage proposal production, support pursuit efforts, and help organize the materials and processes needed for successful submissions. The role also involves business development support and maintaining internal databases and resources.

• Own assigned proposal production tasks and coordinate the overall process.
• Create and track proposal timelines along with compliance checklists.
• Run local proposal development, review, and debrief sessions.
• Support major pursuits, including top national opportunities.
• Shape targeted messaging, win themes, and differentiating points.
• Gather and review staff qualifications, firm experience, and prior proposal content.
• Build and maintain a repository of content used for proposal submissions.
• Develop and update regional proposal assets such as resumes and project write-ups.
• Organize and standardize content used in presentations.
• Regularly check websites for newly advertised solicitations.
• Prepare and submit prequalification packages.
• Assist with client management programs, industry participation, and other business development activities as needed.
• Track current and upcoming client solicitations within the assigned region.
• Keep the company’s Vision database updated with opportunities, clients, and contacts.

Requirements

Candidates should have an associate’s or bachelor’s degree from an accredited college or university and at least 3 years of proposal development experience in the A/E/C industry, which is strongly preferred. Strong writing and editing skills are important, along with the ability to work independently and complete assignments with minimal supervision. The role also calls for curiosity about the engineering field and a willingness to continue learning through training and education. Success in this position requires strong collaboration skills and the ability to work well with a diverse marketing team. Familiarity with SF330, SF255, and similar state or federal forms is preferred. Experience with Microsoft Office and InDesign is needed, while Illustrator and Photoshop knowledge is a plus.

Compensation and benefits

Pay will be based on experience. For applicants in New York, New Jersey, and Colorado, the stated salary range is $70,000 to $90,000 per year. The company also offers a professional work environment, a competitive salary, a benefits package, and a 401(k) plan.

Equal opportunity statement

H&H is an equal opportunity employer and considers all applicants without regard to protected characteristics.

Additional information

This opening is for a full-time, onsite position in New York, NY, and may be filled across several H&H office locations.