Management Assistant / Office Manager

Role Overview

The Management Assistant / Office Manager supports the UAE management team at ICEYE by handling key administrative and operational functions. This position ensures that daily scheduling, communication, and office activities proceed smoothly, providing essential coordination between local and global teams. It demands organizational excellence, confidentiality, and proactive problem-solving in a fast-moving work environment.

About ICEYE

ICEYE is a global leader in space-based sovereign intelligence, operating the most advanced synthetic aperture radar satellite constellation worldwide. The company provides reliable, timely intelligence for defense, environmental, insurance, and emergency response customers.

Daily Responsibilities

• Provide administrative support to UAE management, including scheduling and travel arrangements.
• Serve as the main liaison for communication between regional and international teams.
• Prepare documentation, reports, and presentations as required.
• Monitor deadlines, action items, and deliverables to ensure tasks are completed.
• Assist with onboarding and offboarding processes, including workspace preparations.
• Manage office resources such as supplies, vendor relations, and facility maintenance.
• Coordinate with building management and external service providers for office upkeep.
• Handle financial administration like invoice processing, expense reports, and petty cash.
• Support events, visits, and special projects as instructed.

Key Competencies

• Effectively prioritizes and organizes multiple requests under pressure.
• Maintains meticulous attention to detail.
• Handles sensitive information with discretion and confidentiality.
• Acts proactively to anticipate needs and resolve issues.
• Bilingual communication skills in Arabic and English with cultural sensitivity.
• Collaborates well across diverse teams and departments.
• Confident use of digital tools including Google Workspace, MS Office, Slack, and productivity or AI-based applications.
• Flexible and composed when adapting to changing priorities.
• Exhibits intellectual sharpness, passion, ownership, team spirit, integrity, and a growth mindset.

Qualifications and Experience

• Proven background as a Management or Executive Assistant or similar role.
• Bilingual proficiency in Arabic and English (spoken and written) is preferred.
• Strong organizational, multitasking, and communication skills.
• Experience in fast-paced, international or dynamic settings.
• Familiarity with improving administrative workflows and coordinating globally across time zones.

Work Environment and Values

Joining ICEYE means being part of a collaborative, diverse, and high-performing team striving to achieve ambitious goals in a supportive environment. The company values curiosity, big-picture thinking, effective teamwork, agility, and having fun while working.

Benefits and Inclusion

Employee benefits are tailored based on location and employee feedback to support wellbeing and growth. ICEYE promotes an inclusive workplace that respects diversity and provides equal opportunities. Reasonable accommodations are available during the recruitment process to support applicants as needed.