Legal Administrator (Freelance)

About the role

Coca-Cola Arena is seeking a Legal Administrator to support the Legal Department in a fast-paced events environment. The role suits someone who enjoys organised work, coordination across teams, and contributing to strong legal and compliance processes within a business focused on memorable guest experiences.

This is a freelancer arrangement and the selected candidate must already have their own visa or sponsorship. The opportunity is open to UAE National applicants, and qualified professionals are encouraged to apply.

What you will handle

• Provide end-to-end administrative assistance to the Legal Department.
• Keep legal filing systems organised and up to date.
• Coordinate information exchange within the team and across other departments.
• Draft, type, and format correspondence and legal documents.
• Handle filing and submission of legal paperwork.
• Support the preparation of recurring reports.
• Maintain the legal tracker and update contract records.
• Process administrative items such as contract approval forms and document receipts.
• Archive legal documents in line with internal policy.
• Maintain contract databases so records are accurate and deadlines are monitored.
• Take on other administrative work assigned by the manager or Legal Counsel.

Compliance, quality, and effectiveness

• Work in line with applicable laws and company policies.
• Help maintain controls that reduce operational and legal risks.
• Support staff understanding of procedures, policies, and work standards.
• Keep current with legal developments, compliance requirements, and regulatory updates.
• Contribute to corrective and preventive actions that improve process effectiveness.
• Support ongoing improvement of systems and procedures.

Health, safety, and environment

• Stay informed about operational hazards and the controls used to manage them.
• Follow Coca-Cola Arena policies as well as relevant local regulations, standards, codes, and guidelines.
• Use resources and processes that help reduce HSE risks and respond promptly to incidents, hazards, and risk reports.
• Maintain awareness of Dubai Fire and Emergency Evacuation Procedures.
• Know the locations of emergency exits and firefighting equipment.
• Assist during incidents or emergencies when directed by the nominated warden.
• Report all incidents to the manager and HSE team.

Additional expectations

• Complete work accurately and on time.
• Be flexible and willing to take on varied tasks.
• Cover duties of other team members when they are absent.

About you

The ideal candidate is people-focused, dependable, and comfortable working in a multicultural environment. You should communicate clearly, stay composed under pressure, and bring a positive, service-oriented attitude to a highly collaborative workplace.

Qualifications and experience

• A Legal Assistant certificate, diploma, or a related qualification is preferred.
• At least 2 years of experience in a similar position.
• Prior work experience in the UAE is preferred, ideally within the events sector.
• Strong oral and written communication abilities.
• Fluency in English is required.
• Arabic language skills are an added advantage.

Skills and personal strengths

• Ability to work independently without supervision.
• Strong presentation and communication capability.
• Good command of Microsoft Office applications.
• Comfort working with multicultural teams.
• Active listening skills.
• Creative and solution-oriented thinking.
• Ability to influence and communicate effectively.
• Friendly, approachable, and professional manner.
• Strong stakeholder management skills.
• Excellent grooming and personal presentation.
• Team-oriented mindset with openness to guidance.
• Positive attitude with a strong focus on safety.
• Ability to perform well under pressure and meet deadlines.