HR Coordinator & Administrator

Job Overview

We are seeking an experienced HR Coordinator & Administrator to oversee our plant facilities and manage various administrative, human resources, and legal affairs to support efficient operations.

Key Responsibilities

• Supervise maintenance and development of offices and factory premises along with equipment upkeep.
• Ensure compliance with company policies and procedures across the facility.
• Develop and maintain infrastructure that enhances employee comfort and productivity.
• Lead facility projects such as office relocations, space adjustments, and expansions.
• Manage travel arrangements including transportation and lodging for staff.
• Assist in specifying contract services for utilities maintenance and repairs beyond company capabilities.
• Handle utility location needs for both maintenance and construction activities.
• Adhere to and improve security standard operating procedures (SOPs).
• Address physical security incidents promptly, conduct root cause analyses, and implement corrective measures.
• Oversee security intelligence gathering, vigilance, and threat assessments.
• Inform management about security risks and recommend mitigation strategies.
• Maintain security of personnel and materials, ensuring all fire equipment is functional.
• Plan and execute loss prevention initiatives to minimize theft and losses.
• Provide training to staff on security and fire safety and maintain related records.
• Ensure statutory compliance related to factory operations.
• Manage assignments across multiple locations as needed.
• Develop and implement pharmaceutical standard operating procedures (SOPs).
• Promote an inclusive work environment respecting cultural diversity.
• Maintain harmonious industrial relations within the factory.
• Oversee housekeeping, pest control, scrap management, and training programs.
• Coordinate employee medical examinations and travel management.
• Develop and enforce maintenance procedures including inspections for facility issues.
• Check electrical and other building systems for proper functioning.
• Plan and supervise repair and installation work, allocate workload to upkeep staff.
• Manage inventory of equipment and place purchase orders as needed.
• Monitor maintenance expenses and manage the budget accordingly.
• Maintain relationships with contractors and service providers.
• Keep detailed maintenance logs and report daily activities.
• Ensure compliance with health and safety policies at all times.
• Handle talent acquisition, training and development, and contract labor management.
• Support human resources processes and liaise between employees and insurance providers.
• Resolve benefits-related issues and oversee health and welfare plan administration.
• Create, update, and maintain personnel, financial, and other organizational records.
• Maintain corporate safety procedures and access control compliance.
• Manage official company documentation and archives.
• Propose and support legal affairs management including strategy and compliance.
• Prepare legal advice on various substantive and procedural company matters.
• Perform additional tasks as assigned by management.

Required Qualifications

• Minimum of 3 years’ experience in human resources, legal affairs, and administration management.
• Higher education degree in human resources, business administration, economics, law, or related social sciences.
• Proficiency in English and Albanian languages.
• Advanced skills with MS Office applications.
• Strong communication skills, both verbal and written.
• Valid driver's license, category B or equivalent.

Personal Attributes

• Strong interpersonal, analytical, and problem-solving capabilities.
• Good decision-making skills and attention to detail.
• Excellent organizational skills and ability to manage time effectively.
• High proficiency in written communication.
• Comfortable using computers, including spreadsheets, word processing, and email at an expert level.
• Stress management abilities.