Finance Coordinator

About Pixi Inc.

Pixi Beauty stands as one of the fastest expanding independent beauty brands, having earned a strong global reputation and rapidly gaining recognition within the industry. In response to our ongoing growth, we are seeking a skilled Finance Coordinator to join our team.

Role Overview

The Finance Coordinator will play a vital part in supporting daily financial activities and monthly accounting entries. Reporting directly to the Chief Financial Officer, this role requires an individual who is self-motivated, proactive, and skilled at strategic problem-solving within financial operations.

Key Responsibilities

• Assist with accounts payable processing and manage related queries.
• Provide regular updates on credit memo status to the Chief Executive Officer.
• Take full accountability for accounts receivable management, handling internal and external inquiries efficiently.
• Process invoices and post bank receipts through the ERP system.
• Investigate and resolve customer debit notes in collaboration with Sales teams.
• Maintain and follow up on accounts receivable aging reports, coordinating with customers as necessary.
• Coordinate with Operations to get updates on customer deliveries and resolve invoice disputes.
• Ensure timely closure of the sales ledger according to month-end deadlines.
• Manage accounts payable processes comprehensively and address related queries.
• Resolve supplier inquiries and secure necessary invoice approvals from internal departments.
• Handle employee expense processing accurately.
• Prepare biweekly payment runs following supplier contracts and payment terms.
• Review accounts payable accruals and collaborate with Finance Manager or Senior Accountant to ensure precision.
• Close purchase ledgers timely in line with month-end schedules.
• Generate monthly reports aligned with specific business focus areas.
• Conduct cost analysis, cash flow forecasting, stock reconciliations, aging reports, and customer profit & loss assessments.
• Undertake regular reconciliations of customer and supplier statements.
• Fulfill additional duties as assigned.

Requirements

• Bachelor's degree or equivalent qualification in Accounting, Finance, Business Administration, or related discipline.
• Strong verbal and written communication skills.
• Ability to produce high-quality outcomes under tight deadlines and work effectively in a high-paced environment.
• Proficiency in utilizing computer applications.
• An interest in the beauty sector is advantageous.