Finance & Administration Officer

Company Overview

Five Star Properties Limited is a Zambian property consultancy firm established in 2013. Its service offering spans valuation, property management, property development, investment, sales, and lettings. The business brings together real estate specialists to support growth through high service standards and a proactive working culture. It aims to build a trusted global brand recognised for innovative, high-quality consultancy while also developing professionals who act with integrity in every business matter.

Role Overview

The Finance & Administration Officer will handle core accounting, payroll, compliance, and office administration responsibilities. This position plays a key part in keeping financial systems accurate, statutory obligations up to date, and day-to-day operations running smoothly.

Finance and Accounting

• Keep accounting records complete, accurate, and well organised.
• Prepare financial statements and reports on a monthly, quarterly, and annual basis.
• Build and track budgets as well as cash flow projections.
• Oversee accounts payable and accounts receivable activities.
• Support both internal and external audit processes.
• Perform bank reconciliations and reconcile other balance sheet accounts.
• Track spending and apply cost control measures where needed.

Payroll and Human Resources Administration

• Run monthly payroll and related statutory deductions.
• Keep employee files and personnel records current.
• Administer staff benefits and leave tracking.
• Assist with hiring, onboarding, and employee welfare activities.
• Help ensure adherence to labour legislation and internal policies.

Compliance and Regulatory Management

• Handle compliance obligations linked to the Zambia Revenue Authority.
• Manage submissions for the National Health Insurance Management Authority.
• Process National Pension Scheme Authority contributions.
• Maintain statutory documentation and business licences.
• Stay alert to legal and regulatory changes that may affect operations.

Office Administration and Procurement

• Supervise routine office administration and operational support.
• Arrange procurement of office consumables, equipment, and related services.
• Maintain good working relationships with suppliers and service providers.
• Coordinate administrative support across the office.
• Keep filing and document control systems orderly and efficient.