Facilities Officer

Job Overview

We are seeking a Facilities Officer to oversee the efficient functioning of buildings, workspaces, and critical services, ensuring their optimal operation. This role involves close collaboration with internal teams and external vendors to maintain workplace standards, implement office improvements, and ensure compliance with safety and environmental guidelines.

Key Responsibilities

• Supervise maintenance and repair activities for office premises and equipment, promptly addressing any issues to reduce operational interruptions.
• Schedule and coordinate preventive maintenance to sustain facility functionality.
• Manage workplace services including cleaning, security, and waste disposal, while ensuring high quality and consistent service delivery.
• Oversee office space management, including seating arrangements, workstation readiness, moves, relocations, and office refurbishment projects.
• Serve as a liaison with contractors, suppliers, and service providers, monitoring their work for compliance with quality and safety standards and assisting in procurement of necessary materials and supplies.
• Support compliance with health, safety, fire, and environmental regulations through regular inspections, hazard identification, and recommending corrective actions.
• Assist in emergency response efforts and swiftly resolve urgent maintenance requests.
• Monitor the proper functioning of utilities such as electricity, water, HVAC systems, and backup generators; maintain detailed records and prepare facility performance reports with improvement suggestions.
• Perform additional duties assigned by management to support facility operations.

Required Skills and Qualifications

• Preferred background in facilities management, office administration, property upkeep, or managing workplace operations.
• Experience coordinating multiple facility-related services within a dynamic business environment is advantageous.
• Understanding of workplace health and safety, fire regulations, and environmental standards.
• Ability to identify risks and support development of corrective plans.
• Strong multitasking and prioritization skills to handle service requests effectively.
• Meticulous attention to detail for inspections, record maintenance, and follow-ups.
• Good oral and written communication abilities.
• Skillful in working with internal stakeholders, contractors, and service teams to build productive relationships.
• Responsive and capable of managing maintenance emergencies efficiently.
• Competent in assessment, coordination, and escalation processes for facility issues.
• Experience in maintaining logs, reports, and asset documentation.
• Proficiency with Microsoft Office or comparable tools for documentation and communication.
• Basic knowledge of building systems such as HVAC, electrical, water supply, and backup power is desirable.

Personal Attributes

• Reliable and hands-on professional attitude.
• Proactive and pragmatic with commitment to a safe, productive workplace.
• Team-oriented with effective collaboration skills across various levels and external partners.
• Service mindset focused on fostering a positive office environment for employees and visitors.

Why Join Our Company?

Join a prominent global organization known for delivering innovative solutions for leading brands worldwide. This role offers a collaborative team environment where your contributions directly influence the workplace experience. We prioritize operational excellence, innovation, and continuous growth.

Equal Opportunity Statement

Our organization is an equal opportunity employer and is committed to diversity and inclusion. We welcome applicants regardless of race, color, religion, gender, nationality, age, sexual orientation, gender identity, veteran status, disability or any other legally protected status.