Executive Secretary (Female)

Role Overview

Levante Holding is seeking a highly professional Executive Secretary, preferably a female Arabic speaker, to provide comprehensive administrative support to senior executives in Doha. This role is crucial for ensuring the smooth and efficient operation of daily activities. The ideal candidate will possess excellent English communication skills, prior experience in the construction industry, and the ability to manage multiple tasks effectively in a dynamic environment.

Key Responsibilities

• Manage and coordinate executive calendars, appointments, meetings, and travel arrangements.
• Handle, screen, and prioritize incoming calls, emails, and correspondence.
• Prepare, edit, and format reports, presentations, and business documents.
• Maintain an organized and efficient filing system for easy document retrieval.
• Coordinate meetings, conferences, and internal/external events.
• Record meeting minutes and ensure accurate documentation and follow-ups.
• Monitor and manage office supplies and administrative requirements.
• Draft routine communications and professional correspondence.
• Assist in the preparation and review of contracts, reports, and official documents.
• Maintain strict confidentiality of sensitive information.
• Perform additional administrative duties as assigned by management.

Requirements

• Proven experience as an Executive Secretary, Personal Assistant, or in a similar administrative role.
• Prior experience in the construction or real estate sector is highly preferred.
• Strong organizational and multitasking abilities with meticulous attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills in both English and Arabic.
• Ability to perform effectively under pressure and meet tight deadlines.
• Strong interpersonal skills coupled with a professional demeanor.
• High level of discretion and ability to maintain confidentiality.
• Excellent time management and problem-solving capabilities.

Additional Information

• Female Arabic speaker is preferred for this role.
• A Bachelor’s degree in Business Administration or a related field is preferred.