Executive Assistant

Position Summary

We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership in a dynamic, fast-paced environment. This role demands strong communication skills, the ability to handle multiple priorities efficiently, and a commitment to professionalism and confidentiality.

Key Duties and Responsibilities

• Maintain and manage complex executive calendars, including scheduling and coordinating meetings.
• Arrange and oversee domestic and international travel plans and itineraries.
• Prepare and organize meeting materials, agendas, presentations, and reports.
• Prioritize and screen incoming emails, calls, and other correspondence.
• Monitor action items and ensure timely completion of key projects.
• Coordinate meetings, events, and interactions with clients and internal teams.
• Handle expense report processing and contribute to budget monitoring activities.
• Manage confidential documents and sensitive information with discretion.
• Provide administrative support for special projects and initiatives spanning various departments.
• Act as a trusted liaison among executives, staff members, and external stakeholders.

Qualifications and Requirements

• Minimum of 3 years experience as an Executive Assistant or in a comparable high-level administrative role.
• Exceptional organizational and time management capabilities.
• Strong verbal and written communication skills.
• Proficient in Microsoft Office Suite and Google Workspace applications.
• Capable of multitasking, prioritizing tasks effectively, and working independently.
• Professional attitude with meticulous attention to detail.
• Prior experience supporting C-suite or senior executives is advantageous.

Additional Details

Location: New York, NY (Hybrid work schedule)

Employment Type: Long-term temporary role

Salary: $85,000 base annually