Executive Assistant

Job Overview

We are looking for a highly organized and proactive Executive Assistant to support our executives and ensure smooth office operations at High Dive International, Ludhiana.

Primary Responsibilities

• Serve as the main liaison among executives, staff, clients, and external partners, ensuring effective communication.
• Manage and circulate information promptly and accurately.
• Coordinate executives' calendars and organize meetings efficiently.
• Arrange travel and accommodation plans for executives as needed.
• Track daily expenses and compile financial reports on a weekly, monthly, or quarterly basis.
• Supervise the work and performance of clerical staff members.
• Oversee office supply inventory and maintain sufficient stock levels.
• Prepare and format internal and external communications including memos, emails, presentations, and reports.
• Record meeting minutes and ensure proper documentation.
• Handle phone calls by screening and directing them appropriately and manage incoming correspondence.
• Maintain an organized office filing system for easy document retrieval.