Executive Assistant

About Strata

Strata is a distinguished engineering consultancy focused on construction planning, project controls, and digital construction, headquartered in Dublin with a global presence. We operate in sectors such as Data Centres, Energy, Pharma, Infrastructure, Healthcare, and Residential. Our award-winning organisation is committed to purposeful projects, recognised as winners of the 2026 Construction Advisory Excellence ICE Award and Engineering Company of the Year 2025.

• Exposure to CEO and Leadership Team, gaining deep insights into company operations and decision-making.
• A highly collaborative and supportive culture with accessible leadership.
• First certified BCorp engineering company in Ireland, dedicated to people, community, and environmental responsibility.
• Well-structured continuing professional development and educational opportunities.
• A fast-growing business with evolving structures and expanding markets.
• Competitive compensation including salary reviews, pension matching, generous leave, paid family leave, flexible working, health and wellbeing benefits, and other perks.

Role Summary

This Executive Business Partner position offers significant impact, providing comprehensive support to the CEO and Leadership Team beyond traditional administrative tasks. The role requires coordination of leadership activities, ensuring operational excellence and driving strategic priorities with hands-on ownership of execution.

Key Responsibilities

• Serve as the main support for the CEO, managing complex, multi-location scheduling.
• Organise Leadership Team meetings, monthly reviews, and strategic sessions.
• Develop detailed briefing materials to keep leaders well-informed.
• Facilitate prioritisation and follow-up to maintain momentum and accountability.
• Coordinate Board meetings including preparation, collating board materials, scheduling, and managing follow-up actions.
• Maintain governance documents and uphold organisational discipline.
• Oversee office administration to maintain a professional work environment.
• Support internal company events and offsite leadership gatherings.
• Identify and implement process improvements to boost efficiency.
• Arrange complex travel itineraries domestically and internationally, ensuring cost-effectiveness and compliance with policies.
• Manage expenses and approvals.
• Assist with cross-functional projects and leadership initiatives, tracking progress and facilitating communication across teams.

Candidate Profile

• Degree or equivalent experience.
• Documented success supporting senior executives or leadership teams.
• Experience in dynamic, high-performance workplaces such as professional services, construction, or consulting.
• Proficient in managing board or high-level stakeholder coordination.
• Comfortable leveraging AI technologies to enhance productivity and simplify administrative tasks.
• Strong organisational skills with focus on clarity and discipline.
• Trusted with handling confidential and sensitive information with discretion.
• Excellent executive communication skills—clear, concise, and professional.
• Proactive approach to anticipating needs and overcoming obstacles.
• Ability to juggle multiple priorities while maintaining attention to detail.
• Skillful in building relationships across various internal and external stakeholders.
• Enthusiasm for experimenting with AI and new technologies to refine work processes.

Equal Opportunity

Strata values diversity and inclusion, fostering a welcoming workplace for people of all backgrounds and perspectives. Support and accommodations are available during the application process upon request.