Executive Assistant (Luxury)

Company Overview

2-TIMES is a private, invitation-only luxury retailer and shopping service. It blends online commerce with branded editorial content to serve a selective audience of customers, premium brands, and contemporary art partners. Founded by twin brothers Alex and Luke Anton, the business works with clients around the world and has its Asia-Pacific base in Hong Kong, Singapore, and Australia. The company focuses on highly personalized experiences developed alongside some of the most respected names in luxury and art.

Role Overview

This full-time Executive Assistant position supports senior leaders, including the CEO, CMO, and COO, with day-to-day coordination and administrative execution. The role involves managing complex calendars, setting up meetings, preparing documents, handling correspondence, and keeping information organized. It also includes expense tracking, record maintenance, travel coordination, and communication with premium clients and business partners.

Key Responsibilities

• Manage executive calendars and organize appointments, meetings, and schedules.
• Coordinate internal and external meetings and ensure all required materials are ready in advance.
• Prepare documents, reports, and other administrative materials for leadership.
• Handle professional communication on behalf of executives with clients, partners, and stakeholders.
• Create and maintain expense reports with accuracy and attention to detail.
• Keep records and administrative files updated and well organized.
• Arrange business travel and related logistics when required.
• Support executives in tracking priorities and completing tasks efficiently.

Candidate Profile

• Previous experience supporting senior executives in an administrative or assistant capacity.
• Strong background in calendar coordination, meeting planning, and travel arrangements.
• Hands-on experience with expense reporting and maintaining precise records.
• Excellent written and spoken communication skills.
• Comfortable interacting professionally with clients, partners, and senior stakeholders.
• High level of discretion and ability to handle sensitive information confidentially.
• Proficiency with MS Office and scheduling or productivity tools, including AI-enabled software.
• Well-developed organizational ability and a proactive, self-driven work style.
• Experience in luxury retail, events, or client-facing services is an added advantage.

Additional Information

This role is described as full-time and hybrid, with the base location noted as Hong Kong and some flexibility to work from home. The listing also mentions Singapore in the location field. The position requires close interaction with high-profile clients and partners in a luxury business environment.

Work Environment

The ideal candidate should be comfortable operating in a premium, fast-paced setting where discretion, polish, and professionalism are essential.