Executive Assistant

Role Overview

We are seeking a highly capable Executive Assistant to support Kendall Wilkinson, CEO of Kendall Wilkinson Design (KWD), a renowned full-service interior design firm specializing in bespoke luxury residences. This position involves managing complex professional and personal tasks that enable Kendall to concentrate on her core strengths in design, client relations, and business leadership.

Key Responsibilities

• Manage Kendall's calendar strategically, protecting her time and cognitive energy while coordinating across various stakeholders and time zones.
• Create daily briefings that provide Kendall with an overview of her agenda for optimal preparedness.
• Act as Kendall's trusted communication proxy by managing her inbox, prioritizing correspondence, and drafting replies in her voice.
• Maintain operational efficiency by organizing travel logistics, financial transactions, reports, and errands that support both business and personal functions.
• Support high-impact projects and business development initiatives by proactively coordinating tasks, proposing process improvements, and addressing potential issues before they arise.

Who We're Looking For

• A proactive problem-solver who anticipates needs and acts independently with excellent judgment and discretion.
• Calm and composed under pressure, able to maintain positive and solution-focused communication.
• Exceptional communication skills with the ability to mirror Kendall's tone and handle sensitive information confidentially.
• A systems thinker with attention to detail who contributes to evolving processes and improving overall workflow.
• Sincere appreciation for design and luxury, understanding the craftsmanship behind KWD’s work.
• A service-oriented individual who takes pride in facilitating success behind the scenes.

Preferred Experience and Qualifications

• 5 to 7+ years as an Executive Assistant, preferably supporting C-suite executives in creative, design, or luxury brand environments.
• Proven expertise in managing complex calendars, high-volume communications, and priorities with sound judgment.
• Technical proficiency with Microsoft Office Suite (Excel, PowerPoint), project management tools, and aptitude for learning new technologies quickly.
• Bachelor's degree or a minimum of 10 years equivalent professional experience.
• Ability to troubleshoot minor technical problems and liaise with IT support effectively.

What Success Looks Like (Within 3 to 6 Months)

• Kendall spends at least 70% of her time focused on design and client engagements with minimal distractions from administrative tasks.
• Inbox management is highly efficient with responses delivered within 24 hours and stakeholders feeling informed and appreciated.
• Operational systems run flawlessly without issues, preemptively addressing potential problems.
• Strong trust is developed wherein Kendall confidently delegates decisions and you act as an extension of her leadership.
• Implementation of 2 to 3 process improvements that significantly reduce friction and improve overall efficiency.

About Kendall Wilkinson Design

KWD is a celebrated interior design studio with over 30 years of experience crafting individualized luxury living spaces. With offices in San Francisco and Los Angeles, its clientele extends across the Bay Area, Lake Tahoe, Southern California, Hawaii, the Rockies, and the East Coast. The studio embodies the principle of individualism, blending livable luxury with quality materials and thoughtful design tailored to each client’s lifestyle. The multidisciplinary team fosters collaboration across architecture, interiors, and landscape to realize clients’ visions with creativity and exceptional service.

Company Values

KWD emphasizes integrity, collaboration, dedication, and excellence in all aspects of work—values that shape how every team member contributes daily, both visibly and behind the scenes.

Compensation & Benefits

The company offers a competitive package including healthcare benefits, 401(k) retirement plans, and paid time off. KWD promotes career growth and a stimulating work environment that balances hard work with enjoyable moments.