Executive Assistant

About DCOH

Founded in 1987, DCOH is a seasoned construction and development firm with expertise spanning residential, commercial, hospitality, and real estate sectors. We have a reputation for executing complex projects, highlighted by award-winning work such as the Charles Darwin University Danala Education and Community Precinct, which received the 2025 National Master Builders Award of Excellence. Operating primarily in the Northern Territory and Victoria, our focus remains on build quality, reliable scheduling, and efficient on-site delivery. Our philosophy combines experience, innovation, and disciplined execution to create enduring value for clients, partners, and communities.

Role Summary

We are seeking a highly organised and proactive Executive Assistant based in Darwin to support our Managing Director & CEO. This is a fixed-term contract opportunity with potential for permanency for a candidate who excels in managing competing demands, demonstrating discretion, and providing exceptional executive support in a dynamic environment.

Key Responsibilities

• Provide comprehensive administrative and operational assistance to the Managing Director & CEO to ensure smooth daily operations.
• Manage the MD & CEO’s schedule, prioritising meetings, stakeholder engagement, and executive obligations effectively.
• Prepare precise agendas, minutes, reports, and correspondence, ensuring timely follow-up and delivery.
• Serve as a liaison between the MD & CEO and various stakeholders including Board members, government officials, and industry partners.
• Coordinate events, sponsorships, and corporate functions including planning, logistics, and financial oversight.
• Arrange domestic and international travel plans, including itineraries, accommodations, and expense management.
• Handle legal and compliance tasks such as managing official documents, licenses, certifications, and contractual communications.
• Maintain organised records, filing, and document control systems to ensure data accessibility and currency.
• Support financial processes including invoice handling, expense reconciliation, and reporting.
• Manage sensitive and confidential personal and business matters with utmost professionalism.
• Coordinate personal engagements of the MD & CEO alongside business activities for seamless alignment.
• Provide additional cross-functional support across executive and organisational initiatives to uphold continuity and responsiveness.

Candidate Profile

• Proven experience as an Executive Assistant or senior administrative professional supporting top-level executives.
• Strong organisational skills with the ability to multitask, prioritise, and manage time efficiently.
• Excellent communication capabilities with confidence engaging senior stakeholders, government bodies, and partners.
• High professionalism and discretion, adept at handling sensitive information securely.
• Proficient with Microsoft 365 Suite including Word, Excel, PowerPoint, and SharePoint plus other business systems.
• Attention to detail, producing accurate, high-calibre work consistently.
• Sound judgement and proactivity in seeking clarity and asking insightful questions amid ambiguous situations.
• Ability to work independently while also collaborating effectively within a team environment.
• Competence in coordinating complex events, travel, and executive logistics.

Additional Information

This position is Darwin-based with an initial fixed-term contract, offering strong prospects for continuation depending on performance. Interested candidates should submit a CV along with a cover letter highlighting how their experience and skills align with the role requirements.