Executive Assistant

About the Role

We are looking for a seasoned Executive/Personal Assistant to provide strategic administrative support to the President of a well-established, dynamic organization. This position involves close collaboration with a successful founder, ensuring the smooth handling of both professional and personal responsibilities in a fast-moving setting.

The perfect candidate will be polished, highly confidential, and excel in high-pressure scenarios. Responsibilities include managing intricate calendars, organizing travel logistics, and supporting significant meetings and events, while maintaining utmost discretion in sensitive matters.

This role requires a proactive and resourceful professional who anticipates needs and brings order, organization, and a calm, solution-focused mindset to a demanding and changing environment.

This is an on-site, direct-hire position with immediate availability. Working hours are Monday through Friday, 8:30 AM to 5:30 PM, with some flexibility for on-call duties.

Key Responsibilities

• Effectively manage a dynamic executive calendar and shifting priorities.
• Prepare, document, and follow up on executive-level meetings.
• Handle confidential correspondence, expense reports, and record keeping with discretion.
• Lead special projects, events, and initiatives on behalf of the Chairman.
• Maintain strong communication and relationships with stakeholders, employees, and family members.
• Perform additional duties as required.

Qualifications

• At least seven years supporting a C-Level Executive; experience with ultra-high-net-worth individuals preferred but not mandatory.
• Advanced skills in Microsoft Word, Excel, PowerPoint, and Outlook.
• Excellent telephone etiquette, interpersonal skills, and strong organizational abilities.
• Capable of thriving in a high-pressure environment.
• Strong problem-solving and evaluation skills.
• Detail-oriented with the ability to multi-task and meet various deadlines.
• Collaborative team player.