Executive Assistant

About the Role

Persistent.id and IntentWave are seeking a detail-oriented and proactive Executive Assistant to join their team in Burlington, MA. This hybrid role offers a flexible work schedule, accommodating either part-time or full-time commitments. The ideal candidate will be adept at managing complex priorities in a dynamic environment, supporting executive leadership to focus on strategic goals.

Key Responsibilities

• Oversee executive calendars, coordinate meetings, and manage scheduling across various time zones.
• Arrange travel plans, create itineraries, and handle expense reporting.
• Compile reports, prepare meeting agendas, presentations, and executive communications.
• Organize and manage logistics for both internal and external meetings, following up on action items.
• Act as a communication bridge among executives, staff, customers, and partners.
• Maintain confidentiality with the highest professionalism.
• Support company events, executive gatherings, and some customer engagement activities.
• Identify ways to streamline administrative operations and enhance productivity.
• Provide additional support to executives and administrative teams as necessary.

Qualifications

• Minimum of three years' experience serving senior executives or leadership teams.
• Strong organizational and time management capabilities.
• Excellent verbal and written communication proficiency.
• Skilled at handling multiple projects and deadlines simultaneously.
• Discreet and professional handling of sensitive information.
• Familiarity with Google Workspace, Zoom, Slack, HubSpot, GoHighLevel, and other office productivity tools.
• Experience with CRM platforms, project management, or marketing software is advantageous.
• Self-driven and able to work autonomously in a hybrid work setup.

Preferred Attributes

• Prior experience supporting executives in technology or SaaS companies.
• Exceptional attention to detail and consistent follow-through.
• Proficient coordination across different departments and stakeholders.
• Positive, cooperation-oriented attitude with a strong customer focus.
• Advanced problem-solving skills with an ability to pre-empt executive requirements.

Perks and Benefits

• Opportunity to work with an innovative and expanding technology company.
• Collaborative and entrepreneurial team environment encouraging impactful contributions.
• Flexible hybrid working arrangement.
• Direct involvement with senior leadership on key projects.
• Competitive pay aligned with experience.
• Prospects for professional development and career growth.

About Persistent.id / IntentWave

These companies specialize in empowering organizations to understand, engage, and convert their audiences through cutting-edge identity resolution, intent data, and marketing technology solutions. They are committed to fostering a supportive and inclusive workplace that enhances data-driven decision-making.

Equal Opportunity Statement

Persistent.id and IntentWave are equal opportunity employers who value diversity and are dedicated to maintaining an inclusive work environment.