Document Controller

About the Role

We are looking for a detail-oriented and highly organized Document Controller to join our team based in Dublin 12. The successful candidate will play a critical role in managing project documentation and ensuring timely submission to clients. Experience with MS Office applications and construction management platforms such as Procore, Aconex, and Viewpoint is essential.

Key Responsibilities

• Efficiently scan, rename, and save documents to the server and upload them to client platforms.
• Maintain the internal document management platform (ACC) to provide the site team with essential information.
• Communicate with internal departments and stakeholders to ensure client requirements are fulfilled promptly.
• Coordinate multiple small projects simultaneously, managing smooth transitions and delivery.
• Keep the resource planner updated with accurate information.
• Manage submittal processes, including collecting from internal teams, uploading to main contractor platforms, handling feedback, and uploading responses.
• Support project managers in adhering to and completing external document management workflows via platforms like Compass, Procore, Aconex, and EIDA.
• Provide administrative assistance for the Project Management Office as needed.

Requirements

• Ability to work on-site in the Dublin 12 office five days a week.
• Previous experience in construction, pharmaceuticals, or manufacturing environments is preferred.
• Strong multitasking skills, with the capability to track and manage documentation processes effectively.
• Excellent communication skills for coordinating with various stakeholders.
• Strong organizational skills with the ability to prioritize and manage time efficiently.

Preferred Skills

• Proficient in MS Outlook, Excel, Word, and online project management platforms.
• Familiarity with construction-specific platforms such as Viewpoint, Autodesk, or Procore is advantageous.
• Demonstrates a proactive attitude with strong teamwork skills.