Dispatch Executive

About the Role

We are seeking a Dispatch Executive to efficiently manage and execute all dispatch-related activities ensuring smooth coordination and timely deliveries.

Key Responsibilities

• Generate essential dispatch paperwork including Delivery Challan, Invoice, E-Way Bill, Packing List, and LR copy.
• Liaise with Production, Stores, Quality Control, and Sales teams to coordinate prompt dispatch processes.
• Confirm accuracy of product quantity, model details, and associated documents prior to shipment.
• Organize transportation logistics and collaborate with transporters and courier partners to secure timely pickups and deliveries.
• Monitor the progress of dispatched goods and communicate updates to customers and Sales personnel.
• Maintain detailed dispatch records using ERP systems and Excel spreadsheets.
• Oversee appropriate packing, correct labeling, and proper loading of materials for dispatch.
• Address and resolve any dispatch discrepancies including shortages, delays, or damage concerns.
• Prepare daily reports tracking dispatch activity and statuses of pending shipments.
• Keep comprehensive logs of stock movements and maintain dispatch registers.
• Adhere strictly to company standard operating procedures and safety protocols relevant to dispatch operations.