Airfreight Logistics Administrator

About the Role

Join a globally recognized Fortune Global 500 company and take the opportunity to enhance your skills in a dynamic logistics environment. We value individuals who bring a unique mix of expertise and enthusiasm, capable of leading themselves or teams within UPS. This permanent position in Singapore offers the chance to engage in impactful airfreight logistics operations and contribute to an innovative culture.

Key Responsibilities

• Compile and maintain weekly lists for outbound airwaybills.
• Facilitate airline bookings through the Cubeforall system for both scheduled and ad-hoc shipments, ensuring follow-up on space allocations.
• Create manual master airwaybills (MAWB) on a weekly basis.
• Manage vendors' ECC and standard counter bookings weekly.
• Generate outbound check-off lists for upcoming weeks.
• Distribute outbound MAWB maintenance and check-off lists to Operations teams including Hub, DM, and BC.
• Conduct daily segregation and audit of outbound MAWBs, identify discrepancies, and prepare utilization records by agents.
• Retrieve and organize outbound MAWBs from Friday to Sunday by flight.
• Collect and sort export control forms by date from Hub Operations.
• Reconcile manifest data for pieces and weights against MAWB and control forms.
• Update outbound/inbound check-off lists manually and input data into systems.
• Perform month-end filing of physical documentation.
• Submit Agent and Airline invoices to the GBS team after approval from the Head of Department.
• Manage, record, and distribute yellow and black container seals to Operations and Security.
• Prepare green (commercial) and yellow (UPS Browntail) loader control forms for exports.
• Handle documentation tasks including preparing MAWBs, export control forms, pre-alerts, and coordinating with Airfreight Terminals.
• Prepare booking advisories for import volume retrievals.
• Carry out additional duties as assigned.

Candidate Requirements

• Possesses at least GCE 'N' / 'O' Levels or ITE Certificate.
• Has a minimum of two years' relevant work experience in logistics or related fields.
• Proficient in verbal and written English communication.
• Skilled in computer use and Microsoft Office applications including Excel (with Pivot tables, VLOOKUP), Word, and PowerPoint.
• Demonstrates flexibility and adaptability in work tasks.
• Willing to undergo a background and criminal record check due to the security-sensitive nature of the role.

Additional Information

This role is evergreen, with continuous hiring needs, which may extend the screening process duration. Applicants are encouraged to remain patient and assured that their applications will be kept active as new opportunities arise.

Employee Type: Permanent

UPS is dedicated to maintaining a workplace free from discrimination, harassment, and retaliation.