Administrative Assistant

Overview

Marble Trend Ltd. is looking for an administrative assistant to support day-to-day office operations in a retail/wholesale establishment distribution centre. This is a full-time role that must be performed at the physical workplace in North York, Ontario, with no remote option available.

Language

English fluency is required.

Education

Applicants should have a college, CEGEP, or other non-university certificate or diploma from a program lasting 1 to 2 years.

Experience

Previous experience of 1 year to less than 2 years is required.

Responsibilities

• Support staff consultation and grievance handling processes.
• Keep information moving smoothly across the team.
• Sort, open, and distribute incoming mail and related materials.
• Organize and manage daily office operations.
• Set office procedures and standard routines.
• Arrange and confirm meetings and appointments.
• Handle contract administration.
• Answer calls and forward messages as needed.
• Respond to electronic inquiries.
• Provide guidance and updates to senior leadership.
• Address employee questions and complaints.
• Order office supplies and track inventory levels.
• Support payroll administration activities.
• Arrange business travel, itineraries, and reservations.
• Welcome visitors and direct them to the right person or department.
• Maintain both manual and digital filing systems.
• Prepare and proofread letters, forms, and other documents.
• Carry out research tasks.
• Enter data accurately.
• Deliver customer service support.
• Work with marketing staff to interpret and communicate marketing messages to field teams.
• Maintain and update digital databases.
• Perform basic bookkeeping duties.

Computer and technology knowledge

The role requires working knowledge of Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, Adobe Photoshop, social media tools, MS Office, Adobe Acrobat Reader, and email systems.

Technical terminology

Business terminology is relevant to this position.

Work experience area

Experience in purchasing, procurement, and contracts is an asset.

Specialization

Work may involve correspondence, contracts, and invoices.

Additional information

Transportation and travel

Public transportation is available for commuting.

Work conditions and physical capabilities

This position calls for independent work, comfort in a fast-paced setting, the ability to meet tight deadlines, strong attention to detail, handling repetitive tasks, managing a large caseload, and working with minimal supervision.

Personal suitability

The ideal candidate should be adaptable, accountable, dependable, organized, accurate, client-focused, reliable, flexible, a strong team player, quick to learn, and able to manage time well. Strong oral and written communication, sound judgment, due diligence, and multitasking ability are also important.