Administrative Assistant

Company Overview

V2X Inc is a global leader providing smart solutions that seamlessly integrate physical and digital infrastructures, supporting mission-critical operations with over 120 years of experience. With a workforce of 16,000 and $4.5 billion in revenue, the company is committed to enhancing security, streamlining logistics, and improving operational readiness worldwide.

Role Summary

The Administrative Assistant will deliver extensive administrative and secretarial support on-site. The role demands high attention to detail, excellent communication skills, and the capacity to juggle multiple responsibilities efficiently in a fast-paced, dynamic environment.

Key Responsibilities

• Uphold behavior consistent with the company's code of conduct.
• Manage appointment scheduling and coordinate activities proactively using Microsoft Outlook.
• Communicate effectively in English, both verbally and in writing, across all organizational levels and with customers.
• Adapt to a high-pressure environment demonstrating flexibility and resilience.
• Exhibit strong organizational skills including time management and multitasking with meticulous attention to detail.
• Compile, analyze, and present data reports and agendas.
• Maintain organized filing systems, records, and process documents promptly.
• Draft precise and grammatically accurate correspondence such as letters and memos.
• Create and modify presentation materials like PowerPoint slides.
• Manage incoming calls, arrange conference calls, handle walk-in visitors, and organize electronic files.
• Collaborate professionally with colleagues and also work independently under changing priorities.
• Suggest and implement improvements to administrative processes.
• Contribute to special projects as assigned and perform additional responsibilities as needed.

Qualifications and Experience

• A minimum of high school diploma is required; an Associate Degree or Business School Certification is preferred.
• Alternately, one year of relevant professional experience can substitute for one year of educational qualification if a degree is typically required.
• Four to five years of executive-level related experience is essential.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) is mandatory.
• Strong organizational abilities and experience in data collection and analysis.
• Ability to work effectively within a highly diverse workforce.

Working Conditions

The position primarily operates within a general office environment, but may occasionally require working outdoors in extreme heat (up to 130°F), frequent dust storms, and potential exposure to chemical or biological hazards. Use of personal protective equipment (PPE) such as head, foot, hand, torso, respiratory, vision, and hearing protection is required in specific situations. The normal workweek is 48 hours with possible overtime shifts.

Equal Opportunity Statement

V2X Inc is committed to fostering an inclusive and diverse workplace with a strong emphasis on equal employment opportunities, including protections for veterans and individuals with disabilities. The company values integrity, respect, and responsibility as guiding principles to leverage diverse experiences and skills for innovation and success in the global market.