Administrative Assistant - Experiential Marketing

About Interluxe Group and the Role

Interluxe Group is a unique luxury marketing platform that integrates data, creativity, content, experiences, and communications into a single ecosystem. Within its Experiential Division, the focus is on crafting memorable moments that transform audiences into devoted advocates. This division blends data-driven strategies with impressive design, impactful communications, and flawless execution to deliver immersive brand activations that build long-lasting customer relationships. The Administrative Assistant role offers an opportunity to contribute to this high level of luxury experiential marketing by supporting senior leaders and a creative team.

Key Responsibilities

• Manage complex calendars for two senior executives, coordinating meetings, calls, and collaborative sessions.
• Organize domestic and occasional international travel, including flights, accommodations, and detailed itineraries.
• Support promotion activities on social media (LinkedIn, Instagram) by creating digital collateral such as reels and static posts for executives.
• Accurately prepare and submit expense reports using Ramp software within required timelines.
• Act as a primary contact between the president, internal teams, and external partners.
• Assist with administrative tasks related to projects, including timeline tracking, material preparation, and follow-up on action items.
• Help plan and coordinate meetings and client events, managing logistics, vendors, and on-site support.
• Provide 15-20% personal assistance to executives as needed.
• Support meeting preparation, materials distribution, and follow-ups to ensure smooth operations.
• Offer ad hoc administrative support to the Experiential Marketing leadership and NYC office.
• Coordinate with vendors and facilities to maintain office functionality.
• Serve as the liaison with external IT support to facilitate timely technology setup and resolution.
• Proactively anticipate needs, streamline processes, and solve problems efficiently.
• Maintain confidentiality and professionalism when handling sensitive information.

Candidate Profile

• Minimum 1 year experience as an Executive or Administrative Assistant or equivalent support role.
• Demonstrated ability to manage executive calendars, travel logistics, and expense reporting.
• Excellent organizational skills with strong attention to detail.
• Capable of prioritizing tasks and adapting to evolving demands.
• Proficient communication skills, both written and verbal.
• Competence with Microsoft Office applications.
• An interest in events, experiential marketing, or creative industries is a desirable plus.

Why Join Interluxe Group?

• Make a significant impact by shaping marketing strategies for prestigious luxury brands worldwide.
• Work within a warm, passionate, and intellectually stimulating team that encourages bold ideas and collaboration.
• Benefit from clear paths for career growth, mentorship, and ongoing learning in luxury marketing innovation.
• Enjoy competitive pay alongside comprehensive health benefits, unlimited paid time off, and 401(k) plans.