Senior Administration Officer

About the Role and Company

Worley is a global leader in professional services within the energy, chemicals, and resources sectors, partnering with clients to deliver sustainable projects and maximize asset value. As the world transitions to more sustainable energy, Worley supports both present and future energy demands.

Job Purpose & Scope

• Lead and actively contribute to achieving HSSEQ objectives and targets.
• Ensure the project is completed and handed over safely, sustainably, on time, within budget, and with high quality, delivering optimal value to the owner and stakeholders.
• Provide leadership and support in cost and estimating management across all project activities.
• Oversee budgeting, cost control, estimating, progress monitoring, and forecasting for EPC contractors to align with overall project goals.
• Assist the Project Controls Manager and offer functional support to both the Project PMC and Owner’s teams.

Key Responsibilities

• Manage office administration and facilities efficiently.
• Support personnel administration and staff mobilization activities.
• Coordinate travel arrangements including air tickets, accommodation, and site transportation.
• Arrange and manage staff movements between headquarters, site, and home country.
• Oversee vehicle allocation, coordinate drivers, and manage transport schedules.
• Handle emergency travel and mobilization requirements promptly.
• Control logistics expenses within the approved budgets.
• Maintain administrative records, correspondence logs, and organized filing systems.
• Assist document controllers with transmittals, courier services, and archiving.
• Manage incoming and outgoing official communications, letters, and packages.
• Ensure confidentiality and restricted access to sensitive documents.
• Track attendance, timesheets, and leave records for PMC personnel.
• Collaborate with project controls and HR for timesheet validation and payroll processing.
• Monitor annual leave balances and assist with leave planning.
• Issue notifications on contract expirations and leave encashment policies.
• Manage relationships with administrative vendors including transport, catering, cleaning, and accommodation services.
• Support procurement activities like obtaining quotations, following up on purchase orders, and managing service contracts.
• Evaluate vendor performance and compliance with service levels.
• Process invoices related to admin services and facilitate finance verification.
• Maintain petty cash records if applicable.
• Serve as the main liaison for administrative coordination with clients and contractors.
• Support client audits, meetings, and visits by managing logistics and arrangements.
• Ensure compliance with company, client, and regulatory policies.
• Assist in internal and external audits including HR, HSE, ISO, and client audits.
• Keep administrative procedures and tracking tools updated.
• Provide regular status reports on administrative matters to PMC management.

Qualifications and Experience

• A bachelor’s degree in any discipline or equivalent from an accredited institution.
• Proven experience in administration or a similar capacity within Oil & Gas or Petrochemical projects, preferably with experience in the GCC region.

Inclusion and Diversity

Worley promotes a diverse, inclusive, and respectful workplace where everyone is valued and can embrace their true selves. The company provides equal employment opportunities regardless of age, race, religion, gender identity, disability, or any other legally protected status. There is a strong emphasis on fostering employee growth, reskilling, and supporting transitions to the low carbon energy sector.

Additional Information

This role is based in Abu Dhabi, United Arab Emirates and requires full-time onsite presence. The company emphasizes sustainable impact and a culture inspired by values such as belonging, connection, and innovation.