Project Coordinator - Healthcare IT

Overview

This contract role as a Program Coordinator involves providing essential administrative and coordination assistance to the program management team within a complex healthcare setting. The position requires working remotely during Eastern Standard Time hours, with an anticipated start between August 24 and September 4, for a 6-month duration with potential for automatic renewal. The role supports project tracking, communication, and documentation to facilitate smooth program operations.

Key Responsibilities

• Assist the Program Manager by organizing team site content, project documentation, and structure across multiple project streams.
• Arrange meetings, prepare agendas, record minutes, and ensure follow-up on action items with stakeholders.
• Utilize ServiceNow to track, report, and document project activities, risks, and issues using RAID log methodology, focusing on administration and tracking.
• Maintain and update project schedules, plans, status reports, and compliance records aligned with enterprise PMO standards.
• Collaborate and communicate effectively with internal and external stakeholders, including leadership at all organizational levels.
• Support the creation of executive dashboards, performance mappings, and KPI summaries across various projects.
• Coordinate resource tracking among clinical and IT teams and assist with onboarding new project personnel.

Required Qualifications

• 2-3 years of project coordination experience in IT, preferably in a healthcare environment.
• Knowledge of Epic systems and familiarity with multiple Epic modules across clinical or operational applications.
• Experienced with maintaining RAID logs and with project lifecycle documentation best practices.
• Proactive approach demonstrated by creating summaries, charts, or process documents beyond assigned tasks.
• Background in healthcare projects, particularly supporting coordination in clinical or health system contexts.
• Hands-on expertise with ServiceNow for tracking, reporting, and documenting project data.
• Proficient in Smartsheet, Microsoft Teams, and Outlook.
• Strong verbal and written communication skills, comfortable interacting with leadership at all levels.
• Ability to manage multiple priorities and maintain organization with minimal supervision.

Additional Information

• Compensation is between $49 and $60 per hour on a W2 basis.
• Eligible for health, dental, vision insurance, and 401(k) benefits.
• Visa sponsorship is not available for this role.
• Remote work requires adherence to Eastern Standard Time working hours.