Office Administrator

About the Role

An established property management company based in Dublin City Centre is seeking a full-time Office Administrator. This permanent role involves a combination of office administration tasks alongside personal assistant duties to support a company Director and maintain efficient office operations.

Key Responsibilities

• Ensure the smooth operation of daily office activities.
• Create and maintain accurate property files and registers, including renewals.
• Generate invoices and support general administrative functions.
• Oversee office key registers and control processes.
• Maintain comprehensive filing systems, both electronic and paper-based.
• Provide administrative assistance to the wider team as necessary.
• Coordinate office logistics to promote efficient workflows.
• Support the Director by managing their diary, appointments, and schedule.
• Monitor and respond promptly to emails, handling enquiries on behalf of the Director.
• Prepare documents and manage correspondence with accuracy and discretion.

Required Skills and Experience

• Previous experience in office administration, personal assistant, or executive assistant roles, preferably within property, legal, or professional services sectors.
• Strong organisational and time management capabilities.
• Excellent written and verbal communication skills.
• Proactive, able to work autonomously with minimal supervision.
• High level of attention to detail and accuracy.
• Professional and approachable demeanour.
• Discretion in handling confidential information.

Additional Information

The position offers a basic salary between €35,000 and €40,000 annually, plus benefits. Confidentiality is paramount, and only shortlisted candidates will be contacted due to the volume of applications received.