Office Administrator

About the Role

Join PheedLoop, a technology company specializing in event management software used globally. We are seeking a detail-oriented and proactive Office Administrator to maintain smooth daily operations at our Toronto office. This role focuses on ensuring workplace organization, assisting both staff and visitors, and enhancing our office environment.

Key Responsibilities

• Greet visitors, prospective employees, customers, and staff warmly and professionally.
• Handle front desk duties, manage incoming calls, and coordinate general office communications.
• Organize meeting rooms, maintain office supplies, and liaise with vendors to keep the workspace well-equipped.
• Maintain cleanliness and orderliness throughout the office.
• Provide support during employee onboarding and handle various administrative tasks.
• Arrange team lunches, company events, and activities to boost employee engagement.
• Assist with travel arrangements, procurement, and scheduling as needed.
• Keep accurate records and documentation, ensuring administrative procedures are up to date.
• Support company leadership with daily administrative requirements.
• Continuously seek ways to enhance office efficiency and process improvements.

Requirements

• Possess a bachelor's degree, college diploma, or equivalent work experience.
• Have at least one year of relevant experience in office administration, customer service, hospitality, operations, or related fields; fresh graduates are welcome to apply.
• Exemplary communication abilities.
• Strong organizational and time management skills with meticulous attention to detail.
• Capability to manage multiple responsibilities effectively.
• Dependable, friendly, and professional demeanor.
• A self-starter who enjoys assisting others and driving initiatives.

Additional Desirable Qualifications

• Prior experience supporting office operations.
• Background in event planning or project coordination.
• Proficiency in Google Workspace or Microsoft Office suite.
• Exposure to small business or startup work environments.

Employee Benefits

• Complete employer-paid health coverage underscoring our commitment to your well-being.
• Convenient office location connected directly to the TTC subway, simplifying your daily commute.
• Opportunities for team lunches, learning sessions, and social outings fostering professional growth and networking.
• Be part of an ambitious work culture focused on high performance and impactful achievements.

Why Work With Us?

At PheedLoop, your role significantly contributes to building an environment where everyone can excel. This full-time position requires presence in our vibrant Toronto office environment.