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Role Overview

We are seeking a Technical Administrative Executive to support operations across our tech consultancy and family office. This late-night role requires strong technical skills, structured thinking, and the ability to work independently during hours aligned with UK time zones. You will be a trusted operational and technical partner, working closely with the Director to ensure smooth day-to-day functioning.

Work Schedule

Shift: Night shift aligned with BST/GMT
Hours: 40 hours/week, 5 days
Core coordination times: 1:00 PM to 2:00 PM IST (Start-of-day), 11:00 PM to 12:00 AM IST (End-of-day)
Primary work window covers evening to late night with some flexibility but overlapping UK business hours
Weekend: 4-hour shift on either Saturday or Sunday
Preferred workdays: Monday, Wednesday, Friday, Saturday, Sunday (flexible depending on availability)

Key Duties

Managing the Director’s calendar, scheduling, and operational workflows
Handling structured email management including drafting and communication tracking
Performing data-driven administrative tasks including Excel tracking, reporting, and dashboard creation
Supporting invoicing, payment monitoring, and coordination with accounting tools
Conducting research online, compiling insights, and preparing organized summaries
Maintaining well-organized digital systems including documents and internal tools
Coordinating with vendors, stakeholders, and external partners
Assisting with travel logistics when needed
Contributing to technical and operational projects execution
Serving as a dependable coordination point across multiple workflows

Required Qualifications and Skills

Advanced technical proficiency in Excel, PowerPoint, Outlook, Google Calendar
Strong digital fluency and quick adaptability to new software and systems
Excellent written and spoken communication in English and Marathi
Excellent organizational ability and consistent execution skills
Ability to work independently with minimal supervision during night hours
High attention to detail and logical, structured thinking
Discretion in managing confidential business and financial information

Preferred and Bonus Skills

Experience with Zoho Books, Notion, or project management tools
Familiarity with AI productivity tools such as ChatGPT
Basic knowledge of business operations, finance tracking, or technical processes
Exposure to design software like Photoshop or workflow automation tools

Candidate Profile

Comfortable in a responsibility-heavy night shift office role
Technically skilled beyond routine administrative tasks
Proactive with ability to anticipate needs independently
Interested in working at the crossroads of technology, business, and operations
Reliable, consistent, and results-driven

Compensation and Benefits

Competitive monthly salary based on experience and skills
Structured yet flexible working environment
Direct involvement with tech infrastructure, automation, and business processes
Opportunity for professional growth towards higher operational and technical responsibilities
Close collaboration with leadership and decision-making exposure

Additional Information

Work location: Remote based in Mumbai/Thane/Navi Mumbai area with requirement to attend one in-person meeting monthly at Thane
Languages required: Fluent English

Office Administrative Assistant - Technical & Operational Coordinator (Night Shift)