Logistics Administrator

About Aerogen

Headquartered in Galway, Ireland, with offices worldwide, Aerogen is a global leader in acute care aerosol drug delivery. Our award-winning company, recognized with several MedTech honors including Galway Chamber Company of the Year 2025 and the American Chamber of Commerce Ireland Global Impact Award 2026, impacts the lives of over 30 million patients in 80 countries. With a diverse workforce of 54 nationalities, we are united by a commitment to enhancing patient care through innovation and continuous improvement.

Role Overview

The Logistics Administrator supports the logistics team by providing essential administrative and coordination assistance to the Logistics Manager and Lead. This position is critical in managing freight coordination, ensuring customs compliance, maintaining data accuracy, and driving process improvements to optimize the flow of goods.

Key Responsibilities

• Coordinate freight bookings with approved logistics providers and oversee shipment schedules.
• Maintain accurate logistics records and execute relevant system transactions per company policies.
• Collaborate with Customer Service, Production, Planning, and Quality departments to align shipment requirements.
• Prepare and review shipping and export documentation ensuring compliance with internal and customer specifications.
• Support import and export activities, including customs documentation and clearance processes.
• Manage HS commodity codes and product classifications adhering to regulatory standards.
• Ensure compliance with UCC, customs regulations, and international trade legislation, working closely with brokers and logistics partners.
• Assist in preparing certificates of origin and associated documentation.
• Maintain logistics and compliance data accurately within company systems.
• Support document control and contribute to audit preparedness for logistics and trade compliance functions.
• Prepare logistics reports and track performance metrics such as OTIF, providing data for operational reviews.
• Identify and resolve issues related to shipments, documentation, and customs clearance.
• Drive improvements in logistics procedures, documentation, and reporting methods.
• Maintain awareness of warehouse and shipping operations to effectively coordinate with operational teams.
• Perform other duties aligned with the role’s scope as required.

Qualifications and Experience

• Diploma or Degree in Logistics, Supply Chain, Business, or related disciplines, or equivalent practical experience.
• Between 2 to 4 years’ experience in logistics, supply chain administration, or similar roles.
• Experience in manufacturing, distribution, or regulated sectors is preferred.
• Knowledge or experience in shipping documentation, customs, and trade compliance is advantageous.
• Familiarity with HS code classification, customs protocols, and international trade regulations is desirable.
• Proficiency with ERP systems or comparable software for logistics management.

Skills and Competencies

• Excellent organizational and administrative capabilities with meticulous attention to detail.
• Solid understanding of shipping documentation, customs procedures, and trade compliance.
• Strong coordination skills across multiple stakeholders and functions.
• Effective verbal and written communication abilities.
• Capability to manage multiple priorities and adhere to deadlines in a structured environment.
• Analytical approach with an ability to interpret and analyze data effectively.
• Advanced proficiency in Microsoft Excel and other Office applications.
• Proactive problem-solving mindset.
• Eagerness to learn and deepen knowledge in logistics, customs, and compliance.

Working at Aerogen

Our mission is to transform patient lives, which is echoed in our workplace environment. We foster a supportive culture where passion and talent thrive. We offer competitive bonuses, above-market life insurance, and opportunities for professional development. Aerogen Connect, our employee initiative, promotes unity and enjoyment among our global teams. We also commit 1% of profits and employee time to charitable causes. We uphold a commitment to diversity, inclusion, and equality, ensuring fair and accessible hiring.

Additional Information

Should you need assistance with the application process due to accessibility requirements, please contact us via email providing your name and preferred contact method.