HR Administrative Assistant

About Us

AbroadWorks is an expanding international company with operations in the United States, India, and the Philippines. We focus on delivering service-centered and innovative technology solutions to assist North American businesses with sourcing, onboarding, and managing global talent effectively.

Our Services

• Global Staffing Services: Our primary revenue comes from comprehensive staffing services designed to meet diverse client requirements.
• Technology Solutions: We aim to grow our presence in the software arena by leveraging technology to enhance global human capital and talent management.

Position Overview

We are currently hiring an HR Administrative Assistant to work remotely from the Philippines. The role involves providing essential support to the HR team in recruitment, onboarding, employee management, and general administrative tasks. This position serves as a key liaison for candidates and employees, ensuring smooth execution of HR processes and excellent communication.

Work Schedule & Compensation

• Full-time: Monday to Friday, 8 AM to 5 PM Eastern Time, with flexible coverage including Sundays
• Hourly rate: $4 to $7 depending on skills and relevant experience

Key Duties

• Handle incoming phone calls professionally and route queries appropriately, delivering excellent customer interactions.
• Facilitate onboarding activities such as preparing employment documentation and coordinating new hire experiences.
• Manage job postings across recruitment platforms including Indeed and ZipRecruiter, ensuring they are current and effective.
• Schedule interviews and maintain communication with candidates throughout the hiring process.
• Maintain accurate and confidential employee records and HR documentation.
• Provide day-to-day administrative assistance for HR operations including data entry, filing, and document preparation.
• Assist with HR communications, employment verifications, and employee requests as needed.
• Support payroll-related administrative tasks when necessary.
• Collaborate with the HR team to streamline administrative processes and enhance operational efficiency.

Required Qualifications

• Excellent English verbal and written skills with a professional phone demeanor.
• Previous experience in administrative support, HR, recruiting, or office management roles.
• Experience posting and administering job advertisements on major job boards.
• Exceptional organizational skills and attention to detail.
• Ability to multitask and prioritize effectively in a dynamic environment.
• Proficiency with Microsoft Office and Google Workspace tools.
• Aptitude for learning new HR systems and recruiting platforms.
• Discretion and professionalism in handling confidential information.
• Reliable internet connection and suitable remote work setup.

Preferred Experience

• Exposure to supporting US-based HR or recruitment functions.
• Familiarity with HRIS, applicant tracking systems, or employee record management software.
• Previous payroll experience is beneficial but not mandatory.
• Experience working with remote or distributed teams.

Candidate Attributes

• Strong English communication proficiency.
• Ability to complete tasks promptly and adapt to changing situations and technologies.
• Logical reasoning and verbal problem-solving skills.
• Highly detail-oriented and thorough.
• Innovative mindset and exceptional information processing abilities.
• Strong work ethic and eagerness to learn and grow professionally.
• Capable of working independently and collaboratively.
• Possess own desktop or laptop with stable internet.
• Comfortable using time-tracking software for payroll.
• Willing to undertake background verification in later hiring stages.

Benefits

• Five paid vacation days annually, with the option to take unpaid additional leave.
• Guaranteed 5% salary increase each year, with potential extra raises or bonuses for exceptional performance.
• Paid 15-minute break for every four hours worked.
• Healthcare coverage provided after two months of continuous full-time employment.
• Incremental annual increase in paid vacation days by one day per year of service.

Our aim is to cultivate a motivated and satisfied workforce, fostering growth and job satisfaction among all employees. We look forward to welcoming committed individuals to our team.