Executive Assistant to President & CEO

About the Role

Beacon Hill seeks a seasoned Executive Assistant to support the President & CEO of a distinguished nonprofit. This pivotal position acts as a strategic partner handling executive priorities, managing complex schedules and travel logistics, preparing high-level documents, and acting as a trusted gatekeeper to the President's office. The successful candidate will be highly organized, resourceful, and polished, thriving in a dynamic setting requiring discretion and adaptability.

Position Details

• Full-time contract-to-hire role with a target salary of $80,000 following conversion
• Hourly pay rate of $38.46 during contract phase
• Standard working hours: Monday to Friday, 9:00 AM to 5:00 PM
• Work located onsite in Atlanta, GA
• Assignment expected to last 520 hours with conversion upon successful completion
• Start date options: August 17 or August 24, 2026

Key Duties and Responsibilities

• Manage an intricate executive calendar, balancing competing demands and scheduling engagements
• Coordinate executive meetings, leadership commitments, and engagements, prioritizing requests for the executive's time and access
• Oversee meeting logistics, prepare materials, and ensure timely follow-up actions
• Arrange comprehensive domestic travel, including itinerary preparation, travel adjustments, and issue resolution
• Assist with expense reporting and travel documentation
• Act as a gatekeeper to the President's office, screen requests and control stakeholder access
• Support executive communications and maintain strict confidentiality of sensitive information
• Prepare briefing books, agendas, presentations, and reports for meetings; track action items to ensure follow-through
• Support board, donor, leadership, and stakeholder meetings as well as operational projects
• Build professional relationships with senior leadership, board members, donors, and external stakeholders
• Utilize systems including Microsoft Office Suite, Blackbaud, Concur, ADP, and executive scheduling/travel tools

Candidate Requirements

• At least 5 years of experience as an Executive Assistant supporting C-suite leaders
• Bachelor's degree is preferred
• Strong expertise in managing executive calendars and domestic travel coordination
• Excellent command of writing, editing, and proofreading
• Ability to handle confidential information discreetly
• Exceptional judgment, organizational skills, and ability to prioritize tasks effectively
• Capable of working independently with minimal oversight
• Able to support a demanding executive with high expectations
• Flexible and responsive to work needs outside normal business hours when necessary

Additional Information

This role offers prominent exposure to senior leadership and involvement in strategic initiatives within a collaborative executive office environment. Beacon Hill values diversity and encourages applications from individuals with disabilities and protected veterans. Compliance with the California Fair Chance Act and Los Angeles County Fair Chance Ordinance is observed for employment consideration of qualified applicants with arrest or conviction records.

About Beacon Hill

Founded by industry leaders, Beacon Hill provides comprehensive staffing solutions with a focus on innovation and quality for both emerging growth companies and Fortune 500 firms. The firm specializes across various market sectors and disciplines, continuously expanding its services and offices to meet evolving client needs.

Benefits Overview

Eligible employees may access a robust benefits package including medical, dental, vision coverage, and federal and state leave programs as per regulations. Detailed benefits information will be provided upon successful hiring.

Beacon Hill looks forward to your application.