Executive Assistant

About Public Citizen

Public Citizen is a national, non-partisan public interest organization boasting over 1 million members and supporters. The group focuses on holding corporations accountable and actively challenges authoritarian tendencies within the government.

Role Overview

The Executive Assistant will be an integral part of the daily operations within the Co-Presidents' fast-paced office, supporting both the Co-Presidents and the Chief of Staff.

Key Responsibilities

• Oversee daily administrative and operational activities ensuring smooth office management for the Co-Presidents.
• Manage routine administrative tasks including responding to scheduling and logistics emails, handling correspondence, processing reimbursement requests, and coordinating IT troubleshooting with external contractors.
• Arrange and coordinate meetings, appointments, and travel plans for the Co-Presidents.
• Draft and prepare reports, presentations, and documents necessary for meetings and other engagements.
• Organize digital files, records, and databases while maintaining accuracy and confidentiality.
• Act as the main contact point for administrative and operational queries related to the Co-Presidents' office.
• Work with Human Resources to support employee records management, attendance tracking, and vacation scheduling.
• Engage with external vendors as required.
• Perform research and provide additional support for various projects as assigned.
• Assist the Chief of Staff with office culture, productivity, and operational matters.
• Serve as the principal liaison to Public Citizen’s Boards of Directors, including crafting communications, preparing materials, facilitating board travel, and maintaining official records.
• Collaborate with senior leadership to enhance office productivity and process efficiency.
• Support planning and logistics for both small and large events.
• Undertake other duties as assigned.

Candidate Qualifications

• Strong dedication to the mission and values of Public Citizen.
• Proficient with Microsoft Office applications: Word, Excel, PowerPoint, and Outlook.
• Minimum of 10 years experience in administrative or operational roles; prior Executive Assistant experience is advantageous.
• Exceptional organizational skills, strategic planning ability, keen attention to detail, and excellent communication skills (both written and verbal).

Core Capabilities

• Outstanding organizational and time management skills, capable of prioritizing multiple concurrent short- and long-term tasks in a fast-paced setting.
• Meticulous attention to detail with an emphasis on accuracy.
• Collaborative team player able to work with diverse individuals across organizational levels, combined with a good sense of humor.
• High-level discretion to handle sensitive and confidential information professionally.
• Positive, proactive attitude toward work challenges.

Compensation and Benefits

• Salary range of $75,000 to $90,000 annually.
• Comprehensive benefits package including excellent medical and dental coverage, fully covering children.
• Starting employees receive three weeks paid vacation, five personal days, sick leave, and other time off.
• Eligible for 401K plan with 5% employer contribution after one year of service.
• 12 weeks paid parental leave after one year of employment.
• Sabbatical opportunities available after eight years of service.
• Student loan reimbursement program.