Executive Assistant (Hybrid or Remote Options Available)

About the Role and Work Environment

A+E Global Media offers flexible working arrangements, allowing employees to work remotely, in hybrid mode, or fully on-site depending on role requirements and location. While most roles operate flexibly, some positions require regular in-office presence, particularly in offices located in New York City, Los Angeles, Chicago, and Stamford, CT. Employees may work remotely from specified states including California, Connecticut, Florida, Georgia, Illinois, Indiana, Maryland, Massachusetts, Michigan, Minnesota, Nevada, New Hampshire, New Jersey, New York, North Carolina, Oregon, South Carolina, South Dakota, Texas, West Virginia, and Wisconsin.

Role Summary

As an Executive Assistant III, you will report directly to an executive team member and act as a key liaison for internal and external stakeholders. Your role involves organizing and coordinating executive communication and outreach, serving as a bridge to senior leadership, and occasionally managing special projects. This position demands high levels of discretion, confidentiality, and the ability to operate effectively under pressure to accomplish diverse tasks.

Main Duties and Responsibilities

• Draft and prepare confidential correspondence and communications.
• Arrange complex travel itineraries, compile necessary documents for meetings, and coordinate agendas.
• Collaborate with IT and shared services teams to support events and meetings.
• Manage a very active executive calendar and complete related expense reports.
• Coordinate department meetings and events, managing all preparation including agenda creation, presentations, research, and materials—sometimes requiring physical setup on site.
• Provide backup support to other executive assistants or across departments as necessary.
• Utilize various technologies, including AI tools, to enhance workflow efficiency and streamline processes.

Ideal Candidate Attributes

• Executes tasks with urgency and high-quality standards ensuring no details are overlooked.
• Communicates transparently, professionally, and proactively.
• Proactively plans by anticipating needs and thinking steps ahead, rather than reacting.
• Manages timelines independently, coordinating tasks from start to completion.
• Demonstrates critical problem-solving skills, overcoming obstacles and escalating when appropriate.
• Maintains attention to detail with an awareness of the broader picture to avoid confusion or issues.
• Remains composed under pressure with a solution-focused approach.
• Collaborates effectively across teams, being accountable to colleagues regardless of reporting lines.
• Keeps pertinent parties informed and delegates tasks to ensure smooth operations.
• Exhibits discretion and sound judgment in handling confidential information.
• Adapts well to dynamic environments with shifting priorities.

Basic Qualifications

• Minimum of 10 years' experience providing administrative support to senior corporate executives.
• Proficient in Microsoft Office 365 applications including Outlook, Excel, Word, and Teams.

Compensation and Benefits

The role offers an hourly pay range from $49.58 to $57.01, with an annual incentive target of 5%. Total compensation considers candidates’ qualifications, experience, skills, location, and other factors. Benefits include healthcare coverage, 401(k) matching, and other perks as part of a competitive package.

Diversity and Equal Opportunity

A+E Global Media is committed to equal employment opportunity and maintaining a workplace free from discrimination or bias based on a wide range of protected characteristics. The company upholds affirmative action policies to ensure inclusive and fair hiring, training, promotion, and employment practices.

Additional Information

The company is a joint venture between the Hearst Corporation and The Walt Disney Company.