Executive Assistant

About Performance Motors Singapore

Established in 1979, Performance Motors Limited is a recognised authorised dealer of BMW cars and the official BMW Motorrad importer in Singapore. Affiliated with the prestigious German luxury automobile brand, we are known for exceptional performance, driving enjoyment, and service quality. As a member of the Sime Group—ranked 25th in the Fortune Southeast Asia 500—we operate within a strong network spanning nine Asia-Pacific markets. Sime Motors employs more than 13,900 individuals and leads in automotive assembly, importation, retail, and after-sales service.

Role Overview and Responsibilities

As an Executive Assistant, you will provide vital support to the Managing Director (MD) and contribute to corporate services and CSR initiatives.

• Deliver comprehensive support to the MD by managing calendars proactively, resolving scheduling conflicts, and prioritising appointments effectively.
• Handle confidential communications, expense claims, travel arrangements, and preparation of meeting materials accurately and discreetly.
• Organise meetings including agenda creation, minute-taking when required, and tracking of action points to ensure deadlines are met.
• Serve as the primary contact point between the MD and both internal teams and external stakeholders, maintaining professional, responsive, and confidential communication channels.
• Assist with presentations, reports, research, administrative tasks, and special projects as assigned.
• Coordinate travel, lodging, airport transfers, and local transport logistics for visiting guests and regional leaders, including the preparation of detailed itineraries and onsite hospitality support.
• Manage incoming mail distribution promptly to respective departments.
• Provide administrative assistance to Heads of Departments (HODs) including claims submissions, documentation, and data compilation.
• Ensure timely responses to emails and inquiries, adhering to a service turnaround of within three working days.
• Oversee processing and monitoring of Corporate Services-related invoices such as those for travel, fuel, and photocopying.
• Prepare reports, presentations, and necessary documents related to Corporate Services activities.
• Assist with travel bookings and logistics coordination for HODs.
• Support the planning and execution of Corporate Social Responsibility (CSR) programs, including administration and event participation as needed.
• Process and monitor CSR-related invoices and claims to maintain proper documentation standards.
• Perform additional duties as assigned to support department and organisational objectives.

Candidate Profile

• Possess a Diploma or Degree in Business Administration or a closely related discipline.
• Have 2–4 years of experience in administrative or executive support roles; fresh graduates are encouraged to apply.
• Demonstrate excellent organisational and time management skills with the ability to prioritise tasks effectively.
• Exhibit strong communication and interpersonal abilities, with professionalism and high discretion.
• Be proficient in Microsoft Office suite including Word, Excel, PowerPoint, and Outlook.
• Capable of managing various responsibilities independently in a fast-paced environment.
• Detail-oriented with strong problem-solving skills.
• Maintain a positive attitude, collaborate well within teams, and contribute to a cooperative work environment.

Why Join Sime Motors?

• Become part of a reputable brand with a broad regional presence.
• Work alongside innovative automotive technologies.
• Advance your career within a supportive and performance-driven organisational culture.