Executive Administrative Assistant

About Sphere Entertainment Co.

Sphere Entertainment Co. leads in immersive experience technology and media. It operates Sphere, a cutting-edge experiential medium with locations in Las Vegas and an upcoming venue in Abu Dhabi. The company also runs MSG Networks, which manages MSG Network and MSG Sportsnet, regional sports and entertainment channels, and MSG+, a streaming platform delivering live sports and other content.

Role Overview

The Executive Administrative Assistant provides top-tier administrative support to two senior executives, handling confidential correspondence, preparing research and materials, screening communications, and managing schedules. This role acts as a key gatekeeper by organizing complex travel, facilitating meetings, and crafting presentations aligned with executives' preferences and priorities. The assistant enables executives to focus on strategic efforts by completing delegated tasks efficiently and anticipating operational demands in a dynamic environment.

Key Responsibilities

• Arrange and coordinate executives’ meetings and schedules amidst frequent changes.
• Oversee schedules spanning east and west coast offices.
• Monitor and adapt travel plans as necessary.
• Compile and circulate meeting agendas; record and distribute meeting notes.
• Collaborate effectively with fellow executive and administrative assistants to ensure seamless information flow.
• Prioritize tasks strategically, anticipating various contingencies.
• Foster teamwork through consistent communication and cooperation within a close-knit team.
• Review and manage emails, calls, and correspondence to determine appropriate follow-up.
• Handle all paperwork requiring executive approval, including travel, expenses, personnel requisitions, performance appraisals, and authorization forms, ensuring coordination across departments.
• Develop detailed travel itineraries and coordinate all trip logistics.
• Maintain strict confidentiality and discretion with sensitive company information.
• Deliver outstanding experiences for guests, partners, and colleagues, adhering to professional presentation standards onsite.
• Remain available beyond normal business hours as needed to accommodate executive schedules.

Qualifications and Skills

• Minimum 5 years of experience supporting senior executives in a complex setting, preferably in software development or entertainment sectors.
• Exceptional organization and attention to detail with the ability to manage multiple priorities simultaneously.
• Strong strategic thinking and ability to anticipate impacts of concurrent projects.
• Expertise in handling highly dynamic calendars with tact and diplomacy.
• Ability to quickly understand organizational structure and objectives and handle complexity and ambiguity within matrixed organizations.
• Commitment to confidentiality and professionalism at all times.
• Excellent judgment, decision-making, time management, and prioritization skills.
• Energetic, positive, outgoing, and resourceful personality.
• Advanced proficiency with Microsoft Outlook, Excel, Word, and PowerPoint, especially for designing and formatting executive presentations.

Compensation and Benefits

The salary ranges from $75,000 to $135,000 USD annually. The company emphasizes employee growth by providing resources and tools for talent development and career advancement. Diversity and inclusion are core values, with equal employment opportunities offered to all applicants without discrimination, and commitments to reasonable accommodations as required by law.