Coordinator II - Quality (RFI Coordinator)

About Petrofac

Petrofac is a prominent global service provider to the energy sector, serving a broad range of leading international energy companies. We specialize in designing, constructing, managing, and maintaining infrastructure for our clients. Our recruitment and development processes are merit-based and inclusive, valuing diversity in race, nationality, religion, gender, age, sexual orientation, marital status, and disability. As the world reassesses its energy strategies and shifts toward alternative sources, Petrofac dedicates itself to supporting clients in adapting to these emerging energy demands.

This is an exciting period to join our team and contribute to shaping a better energy future.

Role Overview

Position Title: Coordinator II - Quality (RFI Coordinator)
Location: Fabrication Yard, Abu Dhabi

Key Responsibilities

• Maintain and update the database containing all project documentation related to quality assurance.
• Record all incoming documents for various projects, classify them, and send them to the appropriate quality engineer for assessment and approval.
• Oversee the Request For Information (RFI) log, distributing daily RFIs to the relevant discipline inspectors promptly.
• Compile weekly and monthly status reports reflecting documents reviewed by the Quality Engineers for assigned projects.
• Ensure all project documents comply with ISO 9001/2000 Quality standards, which are subject to audits by external certification bodies.
• Manage documentation related to internal audits, including audit records, quality improvement logs, customer complaints, and feedback.
• Maintain and issue updated work procedures and related documents such as the quality manual and handbook when revisions occur.
• Assist in coordinating and organizing Quality induction training sessions.
• Handle general administrative functions such as receiving fax, mail, and courier communications to ensure smooth information flow; file and retrieve corporate documents and reports as needed.
• Support managers in QA/QC with calendar scheduling and meeting management.
• Arrange business travel plans for QA/QC personnel, covering flight and hotel bookings.
• Organize in-house meetings including booking conference rooms and preparing and distributing meeting agendas.
• Manage leave and holiday schedules for all QA/QC engineers and managers.
• Control and distribute QA/QC inspection stamps to inspection staff.
• Prepare minutes of meetings and draft formal correspondence for external stakeholders.

Qualifications and Experience

• Diploma or degree qualification accompanied by at least 7 years’ experience as a Civil Quality Control (QC) Inspector.
• Prior experience within the oil & gas or petrochemical sectors is required.
• Experience working for major EPC contractors or their subcontractors is essential.