Administrator and Planning Specialist

Overview

We are seeking a dedicated Administrator and Planning Specialist based in Kitwe, Copperbelt Province, Zambia to enhance our operational efficiency through meticulous planning and administrative support.

Primary Responsibilities

• Oversee and streamline planning and administrative operations to maximize efficiency.
• Create and update detailed reports and documentation to ensure data integrity.
• Organize stock requisitions and assist with production scheduling and planning.
• Track inventory levels, work-in-progress status, labor hours, and production outputs to monitor performance.
• Compile weekly and monthly performance metrics and reports.
• Facilitate planning and production meetings, and ensure timely follow-up on all action items.
• Maintain precise planning records and master data within the ERP system.
• Ensure that quality-related documentation is correctly stored and archived.
• Evaluate and monitor the performance of suppliers and subcontractors.
• Contribute to process enhancement initiatives and the development of ERP system functionalities.
• Adhere to and enforce company policies, procedures, quality standards, as well as health and safety regulations.
• Provide assistance for remanufacturing certification and evaluation activities.

Required Qualifications and Experience

• Diploma or Degree in Business Administration, Supply Chain Management, Planning, Operations, or a similar discipline.
• Prior experience in planning, administrative roles, production, logistics, or within a manufacturing context.
• Familiarity with ERP systems, alongside the capability to keep system data accurate and up-to-date.
• Proficient computer skills, especially in Microsoft Excel and various reporting software.
• Experience in preparing and analysing operational reports and key performance indicators (KPIs).
• Comprehensive knowledge of inventory and production planning principles.
• Exceptional attention to detail and strong documentation maintenance skills.
• Experience in mining, engineering, manufacturing, or remanufacturing sectors is advantageous.