Administrative Support Specialist

Role overview

The San Bernardino County Museum is looking for a resourceful, detail-focused Administrative Support Specialist to keep day-to-day operations running smoothly across several departments. This position plays a key part in organizing information, coordinating schedules, supporting internal teams, and providing responsive service to both staff and external contacts.

Key responsibilities

• Deliver day-to-day administrative assistance to managers and departmental teams.
• Coordinate calendars, book meetings, and manage appointment scheduling.
• Draft, format, and circulate reports, correspondence, and other business documents.
• Keep electronic and paper files well organized and easy to retrieve.
• Handle accurate data entry and maintain records with care.
• Respond to and route phone calls, emails, and other business communications.
• Arrange travel and support meeting logistics when required.
• Track office supply levels and help with purchasing-related tasks.
• Assist with onboarding, document handling, and other administrative processes.
• Protect confidential information and handle sensitive materials appropriately.
• Take on special assignments and additional administrative work as needed.

Required qualifications

Candidates should have a high school diploma or an equivalent credential. An associate degree or bachelor's degree in Business Administration or a related discipline is preferred. The role calls for 1–3 years of experience in administrative support, office operations, or customer service.

Preferred experience and skills

Strong ability with Microsoft Office tools, including Word, Excel, Outlook, and PowerPoint, along with Google Workspace, is essential. The ideal applicant brings clear verbal and written communication, strong organization, the ability to juggle multiple priorities, careful attention to detail, and the capacity to work both independently and as part of a team. Prior exposure to document management platforms or CRM systems, familiarity with office procedures, and experience supporting remote or hybrid teams are advantageous.

Benefits

This role offers competitive pay, health/dental/vision coverage, paid time off, company holidays, a retirement savings plan where applicable, professional development and training, flexible work arrangements, an Employee Assistance Program, and a collaborative, inclusive workplace.