Administrative Lead

Role overview

Pfizer is seeking an Administrative Lead to support business leaders and help keep day-to-day operations running smoothly. This position plays an important part in enabling teams to work efficiently, handle confidential information responsibly, and support the delivery of therapies that improve patients’ lives.

The role is based in New York, NY and is a hybrid position. It requires living within commuting distance and being on-site an average of 2.5 days per week or more, as business needs require.

What you will do

• Deliver end-to-end administrative support to business leaders, including records management, data checks, email handling, and meeting coordination.
• Act as the main administrative contact for the team and help maintain smooth daily operations.
• Prepare meeting agendas, arrange appointments, and distribute notes and minutes for meetings and conference calls.
• Look for ways to improve administrative processes and handle challenging issues with discretion, integrity, and confidentiality.
• Maintain organized document systems, track file inventories, and process purchase orders in Ariba.
• Coordinate logistics for large meetings or off-site events and source cost-effective vendors when needed.
• Produce accurate work, choose appropriate methods of execution, and keep workflows moving proactively.
• Share ideas, encourage team engagement, commit to timely delivery, and take ownership of work quality and professional growth.
• Support leadership by guiding others, monitoring resources, and contributing to performance-related feedback.
• Manage complex assignments independently, ensure non-routine work is reviewed for quality and compliance, and serve as lead on selected projects.

Minimum qualifications

• High school diploma or GED, plus at least 6 years of relevant experience.
• Strong ability to plan and organize work effectively.
• Skilled in Microsoft Office, especially PowerPoint, Excel, and Word.
• Excellent attention to detail and strong interpersonal ability.
• Comfortable working with sensitive and confidential documents or information.
• Effective communication and collaboration skills.
• Capable of handling all office functions efficiently and delivering quality work on schedule.

Preferred background

• Experience supporting executive leaders as an Administrative Assistant in a global organization.
• Familiarity with the pharmaceutical industry or healthcare setting.
• Experience training others and providing team guidance.
• Strong organizational ability and comfort managing several priorities at once.
• Proactive work style with the habit of following up without being prompted.
• Experience using AI tools such as ChatGPT or Microsoft Copilot to improve productivity and solve problems, along with awareness of responsible AI use, including risk and ethics.

Additional information

The role may qualify for relocation assistance depending on business needs and eligibility.

Applicants must be authorized to work in the United States for any employer. Visa sponsorship, including TN, O-1, and H-1B, is not available now or in the future.

Pfizer follows the Sunshine Act and related transparency laws. In some situations, recruiting expenses for licensed physicians may be reported as a transfer of value if reimbursed by Pfizer.

Pfizer is an equal opportunity employer and complies with applicable federal, state, and local laws governing nondiscrimination, work authorization, and employment eligibility verification. The company is an E-Verify employer.

Permanent work authorization in the United States is required for this position.

If you need help accessing the career site or completing the application/interview process, Pfizer provides accessibility support through disabilityrecruitment@pfizer.com. That email is for accommodation requests only.

Candidates should also review Pfizer’s candidate AI-use guidelines for acceptable and prohibited use of AI during recruitment.

Pay and benefits

The hourly pay range for this role is 33.12 to 55.19 USD. For other listed locations, the posted hourly ranges are 33.11 to 55.18 USD for Connecticut - Groton and Massachusetts - Cambridge, and 31.24 to 52.06 USD for Pennsylvania - Collegeville. The United States pay range stated here applies to the New York, New York City location.

This position is eligible for overtime, weekend, holiday, and other premium pay depending on the schedule and company policy.

Pfizer offers benefits that include a 401(k) plan with matching contributions and an additional retirement savings contribution, paid vacation, holidays and personal days, paid caregiver, parental and medical leave, and medical, prescription drug, dental, and vision coverage.