Accounts Payable Accountant

About the Role

Madre Integrated Engineering is looking for a meticulous Accounts Payable Accountant with at least three years of hands-on experience to oversee the accounts payable operations effectively. This role involves processing invoices, maintaining thorough financial documentation, ensuring vendor payments are timely, and assisting in month-end closure activities. The appointed individual must be adept at working autonomously with minimal oversight, possess excellent organizational skills, and uphold strict confidentiality and precision in financial dealings.

Core Responsibilities

• Accurately processing vendor invoices and ensuring payments comply with the company's payment policies.
• Cross-checking invoices with purchase orders, contracts, and other relevant documents.
• Reconciling supplier statements and addressing any discrepancies or payment issues.
• Executing payment runs through approved channels such as bank transfers and cheques.
• Keeping detailed accounts payable records and maintaining supporting documentation.
• Tracking outstanding payables and guaranteeing payments occur within negotiated credit terms.
• Collaborating with procurement and other related departments to resolve payment and invoice concerns.
• Providing support for month-end and year-end closing by preparing reconciliations and schedules for accounts payable.
• Preparing accruals and ensuring all accounting records comply with established policies.
• Assisting during internal and external audits by providing necessary documents and clarifications.
• Ensuring all accounting practices adhere to regulatory standards, company policies, and statutory requirements.
• Protecting confidential financial and vendor information rigorously.
• Identifying and recommending improvements to enhance the efficiency of the accounts payable process.
• Executing additional finance-related responsibilities as required.

Essential Qualifications and Skills

• Bachelor’s degree in Accounting, Finance, or a related discipline.
• At least three years of proven experience in Accounts Payable or General Accounting roles.
• Sound knowledge of accounts payable workflows, invoice validation, reconciliations, and payment operations.
• Experience working with ERP or accounting software such as SAP, Oracle, Microsoft Dynamics, Zoho Books, Tally, or similar platforms.
• Advanced proficiency with Microsoft Excel and the broader Microsoft Office suite.
• Strong analytical capabilities coupled with precise numerical skills and problem-solving aptitude.
• Exceptional attention to detail to ensure accuracy in all tasks.
• Capability to prioritize workload effectively and meet strict deadlines.
• Excellent verbal and written communication as well as interpersonal skills.
• Ability to operate independently under limited supervision while maintaining accountability and accuracy.
• Knowledge of VAT, withholding tax, and financial compliance requirements is preferred.

Preferred Credentials

• Experience within industries such as construction, engineering, manufacturing, or services.
• Professional accounting qualifications like CPA, ACCA, CMA, or equivalents are advantageous.
• Familiarity with month-end closing processes and financial reporting assistance.
• Comfort with document management and digital invoice processing technologies.

Key Competencies

• Efficient management of accounts payable functions.
• Expertise in invoice processing and verification procedures.
• Skilled in vendor statement reconciliation.
• Meticulous financial record maintenance.
• Experience with ERP and accounting systems.
• Strong attention to detail and accuracy.
• Effective time management skills.
• Analytical and critical thinking abilities.
• Excellent communication and collaborative teamwork.
• Integrity and confidentiality in handling sensitive financial information.
• Capability to work independently with limited supervision.