Zonal Admin Executive - Immediate Joiner

Overview

We are seeking a proactive and detail-focused Admin Executive to manage the daily administrative and operational needs at our regional office in Kolkata. This position requires coordinating office activities, supporting internal teams, and ensuring efficient visitor and facility management.

Key Responsibilities

• Oversee front-desk functions such as answering calls, managing emails, visitor handling, and booking meeting rooms.
• Maintain office supplies and stationery stock; liaise with vendors to ensure timely replenishment.
• Assist with travel arrangements, including local transportation and accommodation bookings when necessary.
• Schedule meetings, prepare basic Minutes of Meetings, and manage logistics coordination.
• Manage courier services, mail dispatch and receipt, and maintain organized filing and documentation systems.
• Coordinate facility management tasks, encompassing housekeeping, basic maintenance requests, and timely issue resolution follow-up.
• Provide support in data entry, report generation, and document preparation using Microsoft Excel and Word.
• Assist HR and Finance in administrative activities like attendance tracking, invoice handling, and bill management.
• Ensure compliance with office discipline, confidentiality policies, and safety standards.
• Coordinate administrative activities across East Zone offices, including West Bengal, Jharkhand, Bihar, and Odisha.

Qualifications and Experience

• Graduate degree in any discipline.
• Between 1 to 3 years of experience in administration, office coordination, or front desk roles.
• Basic proficiency in Microsoft Office tools — Excel, Word, and Outlook.
• Good communication skills and the ability to coordinate effectively.
• Capacity to multitask and thrive in a fast-paced office environment.
• Professional demeanor with a customer service orientation.
• Applicants must be based in Kolkata and willing to travel to other states.
• Work schedule: 6 days a week (Monday through Saturday).

Preferred Skills

• Previous experience working in a corporate office setting.
• Familiarity with vendor management and facility operations.
• Basic understanding of billing and invoice processing procedures.

Additional Information

• Employment type: Contract via third-party payroll (off-roll).
• Work location: Kolkata – Salt Lake / Industry House.
• Preference will be given to candidates who can join immediately.
• Compensation up to 600000 INR per annum, depending on skills, experience, and previous salary.