Trial Participant Research Recruiter

Overview

The Clinical Research Recruiter plays a crucial role in designing and executing patient recruitment and retention plans to meet enrollment objectives across various clinical trials. This position requires close collaboration with investigators, Clinical Research Coordinators (CRCs), sponsors, and marketing teams to ensure timely patient enrollment while adhering to regulatory standards such as ICH-GCP, Health Canada, FDA (if applicable), REB/IRB, and privacy policies.

Key Responsibilities

• Formulate and implement recruitment strategies tailored to each study in partnership with the study team.
• Analyze clinical trial protocols to identify target patient groups, assess inclusion/exclusion criteria challenges, and evaluate enrollment feasibility.
• Utilize diverse technological tools to identify eligible patients within databases and monitor recruitment funnels through to successful screening.
• Project enrollment timelines and proactively recognize potential risks to timely recruitment.
• Continuously monitor, analyze, and report recruitment performance metrics and trends.
• Conduct pre-screening telephone interviews utilizing approved scripts and documentation methods.
• Provide potential participants with clear, comprehensive information regarding study protocols and expectations.
• Coordinate patient referrals originating from physicians, internal data systems, centralized and site-specific campaigns, and community outreach efforts.
• Maintain ongoing follow-ups with interested candidates to enhance conversion rates from contact to enrolment.
• Record patient engagement and outreach activities in the site's tracking technologies to maintain up-to-date and accurate data.
• Collaborate on the development and approval of recruitment materials aligned with IRB/REB guidelines.
• Manage or assist digital recruitment campaigns across platforms such as social media and websites.
• Foster and maintain relationships with referring physicians and community partners, supporting data mining and chart review processes.
• Support or participate in local outreach events including health fairs and patient advocacy group initiatives as required.

Qualifications

• Preferred education: Bachelor’s degree in health sciences, communications, marketing, or a related discipline.
• Equivalent experience in clinical research recruitment considered acceptable.
• Professional experience ranging from 1 to 3 years in clinical research, healthcare recruitment, or patient engagement roles.
• Experience specifically in cardio-metabolic clinical research is preferred.
• Familiarity with Clinical Trial Management Systems (CTMS), Electronic Medical Records (EMR), and recruitment tracking software.
• Demonstrated strong interpersonal and communication skills, capable of conveying complex medical information clearly and with empathy.
• Comfortable analyzing data to inform recruitment strategy and improvements.
• Highly organized and disciplined with respect to consistent follow-up tasks.
• Knowledgeable about regulatory compliance including ICH-GCP standards.
• Capability to manage multiple clinical studies simultaneously in a dynamic environment.

Work Environment and Additional Details

• The role is set within a fast-paced clinical research site focused on enrollment targets.
• Regular communication via phone and digital channels with potential and enrolled patients is required.
• The position may occasionally require outreach activities during evenings or weekends to accommodate patient schedules.