Team Assistant

About the Role and Company

Located in Noida, India, Thales is a renowned global technology company that supports governments, institutions, and enterprises in addressing complex challenges. Their expertise spans cutting-edge fields including quantum computing, artificial intelligence, cybersecurity, and 6G innovation, empowering critical decision-making powered by human intelligence. In India since 1953, Thales has a strong footprint with headquarters in Noida, and additional offices across Delhi, Gurugram, Bengaluru, and Mumbai, employing over 2200 professionals. The company is integral to India's development in Defence, Aerospace, Cyber, and Digital sectors and operates engineering competence centers focusing on cyber & digital solutions and hardware, software, and systems engineering. Additionally, Thales runs an MRO (Maintenance, Repair & Overhaul) facility in Gurugram supporting avionics services for Indian airlines.

Key Duties and Responsibilities

• Provide assistance to Engineering Heads and Managers by managing their calendars, preparing for meetings, documenting minutes, and tracking action items.
• Compile leadership updates and dashboards on a weekly and monthly basis to summarize progress.
• Facilitate communication and coordination among Engineering Managers, Architects, Product teams, QA, HR, Finance, and global partners.
• Contribute to strategic projects including modernization efforts, quality transformations, AI integration, financial operations (FinOps), and recruitment.
• Organize and maintain structured documentation using platforms like Confluence and SharePoint along with standardized templates.

Expected Experience and Skills

• Between 4 to 8 years of experience in roles related to engineering operations, project management offices (PMO), program support, or executive assistance to leadership.
• Good understanding of software development frameworks and environments such as Agile methodologies, DevOps, and basic knowledge of Quality Assurance.
• Exceptional communication abilities combined with strong organizational skills and a reliable follow-up mindset.
• Demonstrated ownership and capability of handling multiple priorities simultaneously.
• Advanced skills in Microsoft 365 tools including Outlook, Excel, PowerPoint, and Teams.

Preferred Qualifications and Knowledge

• Experience interacting with distributed or remote overseas teams.
• Familiarity with tools such as Jira, Confluence, and Power BI.
• Exposure to engineering performance metrics or involvement in transformation initiatives.

Behavioral Attributes

• Highly structured, attentive to details, and focused on execution.
• Comfortable engaging with senior leadership and handling confidential information.
• Proactive, dependable, and oriented towards finding solutions.

Work Culture and Values

Thales fosters an inclusive environment based on respect, trust, teamwork, and passion. Employees are encouraged to bring their authentic selves, thrive within a collaborative culture, and contribute meaningfully to technology innovation focused on building a safer, greener, and more inclusive world.